Human resource assistant

Salary

$2,735.83 - $3,283.00 Monthly

Location

On Campus

Job Type

Civil Service

Job Number

202500021

Department

Human Resources-SIUC

Opening Date

10/28/2025

Closing Date

11/4/2025 11:59 PM Central

FLSA:

Non-Exempt

Security/Safety Sensitive:

NA

FTE

1.0

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Opening is within Employment Services in HR


Employees at this level of the series perform support duties in various human resource/payroll operations. They work under the direct supervision of higher-level staff members.

Examples of Duties

Answers routine inquiries and performs public contact duties that require knowledge of established departmental procedures and familiarity with operations and programs within the department;

composes routine correspondence (such as register information, form letters, and human resource/payroll forms) which requires a knowledge of established departmental procedures;

files documents in departmental files (such as applicant files, employee files, benefit files, or audit files);

administers and/or monitors routine civil service examinations under direction;

scores civil service examinations that require limited assistance from supervisors (such as multiple-choice or routine job element examinations) and receives training in the scoring of non-routine, judgmental examinations;

monitors, analyzes and/or validates various documents and reports based on established/defined criteria;

performs routine entry, queries, maintenance and updates to automated systems-regarding employees (such as appointments, changes, deductions, taxes, or benefits);

schedules various activities such as orientation sessions for new employees, training and development workshops, classification specifications and audits, examinations and testing, payroll processing, and benefit programs;

obtains and provides factual data as required for the completion of reports;

distributes a variety of materials internal to the department and/or external to the university (such as classification specifications, pay range updates, benefit related reports and/or materials, or notices of examination scores);

performs other related duties as assigned.

Qualifications

• High school diploma or equivalent.
• Any one or any combination totaling one (1) year (12 months) from the following categories below:
  • course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
  • work experience performing basic human resource/payroll or general office support duties.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected].
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov



About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit

Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master’s degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.

The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits and find resources about Carbondale and the Southern Illinois region, visit:

SIU Carbondale is an Equal Opportunity Employer, including but not limited to disability and/or veteran status.

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, Employee Assistance Program and a Tuition Waiver Program.

For more information please visit: