PHC Office Assistant

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The following is a list of specific duties, which are considered to be essential functions of the Office / Clerical Assistant position. The list is not exhaustive, as all positions at Kramer Tree Specialists The employee who occupies this position is expected to assume any/all duties assigned by management irrespective of whether such duties are specifically included in this list. While an effort has been made to thoroughly describe the customary manner in which this job is performed, reasonable accommodation will be made for qualified individuals who may not be able to perform the job in the manner indicated.

POSITION SUMMARY

The main objectives of the Department Assistant position are to provide administrative assistance to the PHC office functions and Sales Department as directed by the PHC Manager. This will be accomplished by the timely, accurate, and professional completion of all duties and tasks assigned by the immediate supervisor.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Provide general administrative support to the PHC Department.
• Provide administrative assistance to the Sales Department on projects including sales commission data entry, work order processing, permit acquisition and other duties assigned for special projects.
• Work closely with the PHC A/R Assistant and Department Supervisor performing (but not limited to) the following listed tasks:

• Answering phone calls with recording & processing of information
• Making pre-application notifications by phone and email
• Entry of information into the PHC software program
• Filing of proposals & work orders
• Assist in the renewal process
• Assist with Accounts Receivables
• Assist with the maintenance of site maps for WO's
• Proof and/or write articles, blogs or documents

QUALIFICATIONS:

• A pleasant and outgoing nature, can take instruction, positively interact and effectively communicate with other team members.
• Can function as a team member as well as work alone to accomplish goals and tasks in a timely manner.
• During times of peak work load can work adjusted work hours as assigned.
• Can follow and execute specific actions and tasks provided by written and verbal instruction.
• Ability to be cross trained in other areas of the PHC Department.
• Ability to lift 20 pounds

Knowledge, Skills, Abilities

• Computer proficiency - Microsoft Word & Outlook programs. General computer background and exposure to various software packages is preferred.
• Excellent communication skills, both verbal and written.
• Excellent organizational skills, pursuing accuracy with attention to detail.
• High School diploma

Kramer Tree Specialists, Inc. is an Equal Employment Opportunity employer.