Human Resources Representative-Payroll Representative

Job Requisition ID: 49177

Job Title: Human Resources Representative

Working Title : Payroll Representative
Closing Date: 09/03/2025
​Agency: Illinois State Police
Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,637; Full Range $5,637-$8,026
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link nea r the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As a Payroll Representative for the Human Resources Division, under the office of the Director, calculates and inputs overtime, shift differential, inconvenience pay, and other allowances per labor contract. Ensures compliance with collective bargaining agreements, Fair Labor Standards Act, Pay Plan or Schedule and Personnel Rules. Operated in an environment with fixed deadlines and the ability to organize and track a large intact of work through email correspondence. Verifies appropriation of monies are available to over payroll transactions. Reviews entries made to appropriations. Identifies delinquencies, deficiencies, and discrepancies and resolves for corrective action. Responsible for name changes, address changes, federal /state withholding changes, insurance and union deductions, direct deposit, military leave and differential payments. Coordinates with IT Payroll Support Team on test payroll runs, reviewing audit trails and recommends procedures for problem solving. Ensures deadlines and documents are submitted to the payroll office timely.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as a Payroll Representative for the Illinois State Police (ISP) Payroll Office in Human Resources.
• Analyzes all payroll information while verifying detailed information for correct and accurate processing to eliminate overpayments and underpayments.
• Enters data into the payroll system and verifies payroll tests are completed.
• Payroll liaison to all groups affected by the process and payment of an ISP payroll.
• Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires one (1) year of professional experience, preferably in human resources or satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers one (1) year experience processing payroll.
• Prefers one (1) year of experience working with a payroll system calculating overtime, back pay, military leave, differentials, allowances, and supplemental pay.
• Prefers one (1) year of experience using the Personnel Code, Rules, Position Classification Plan, Pay Plan, Collective Bargaining contracts, departmental policies, and procedures.
• Prefers one (1) year of experience using Microsoft Outlook, Word, Excel, and Adobe Acrobat.
• Prefers one (1) year of experience of being a liaison with other divisions, employees, or executives.

Conditions of Employment

• Requires the ability to pass an Illinois State Police background check and drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

  Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact: [email protected]
Posting Group:  Leadership & Management

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]