Administrative Assistant

Job Description

We are seeking a proactive and engaging Spanish bilingual administrative assistant to join our team. The successful candidate will be the first point of contact for customers and visitors at our facility, providing exemplary customer service and handling various administrative functions.

Bilingual in Spanish Pay: $18 an hour

Nonbilingual Pay: $17 an hour

Responsibilities

• Greet all customers and visitors at the front counter.

• Assist customers who visit the facility.

• Manage general administrative tasks such as filing, faxing, and scanning.

• Handle customer deposits and process payments in the system.

• Respond to customer inquiries regarding vehicles and updates.

• Answer 10-30 calls daily, addressing questions, concerns, and appointment updates.

Essential Skills

• Face-to-face customer service expertise.

• Proficient in computer skills, including Microsoft Office, Outlook, and Excel.

• At least 2 years of experience in an office setting.

• Strong administrative support, office management, and data entry skills.

• Ability to work well with diverse team members and customers.

• Excellent stress management and patience in dealing with difficult situations.

Additional Skills & Qualifications

• Bilingual in Spanish skills are highly preferred.

• High School Diploma or GED required.

• Experience at a front desk in a parts shop or auto shop is a plus.

Work Environment

You will work in a small, older office setting with approximately 10 colleagues. The work hours are Monday to Friday, from 7:45 am to 5:00 pm. Business casual attire is required, including non-ripped jeans and closed-toe shoes. A mask must be worn indoors until company policy changes. The office provides necessary supplies and a personal workspace, along with a breakroom equipped with a fridge and microwave. Employees are entitled to up to an hour for lunch.

Job Type & Location

This is a Permanent position based out of Harvey, IL.

Pay and Benefits

The pay range for this position is $17.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Harvey,IL.

Application Deadline

This position is anticipated to close on Feb 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.