Project Administrator

Job Description

Job Description

Title: Project Administrator / Project Manager
Location: Buffalo Grove, IL (NW Suburbs)
Hire Type: Contract to Hire (6 months)
Salary: $70K–$80K
Benefits: Bonus, profit sharing, and 401(k) match offered upon conversion to direct hire
MUST HAVE: Experienced with NetSuite

This is a brand-new role, created to support a high-level client and serve as the go-to liaison between senior sales professionals, vendor partners, and customers. This is a highly visible, client-facing role with a strong focus on project execution and cross-functional coordination.

Job Duties:

• Serve as the primary point of contact for assigned projects, ensuring smooth communication between internal teams, vendors, and clients

• Support the sales team by managing timelines, deliverables, and project expectations

• Oversee scheduling and logistics for projects, with a strong emphasis on long lead times and client deadlines

• Present project updates and key milestones to internal and external stakeholders

• Manage project data and reporting within NetSuite

• Coordinate with vendor partners and clients on high-dollar, complex projects

Qualifications:

• 3–5 years of experience working with NetSuite (must be able to work independently in the platform)

• Strong background in project administration, sales support, or client coordination

• Experience managing large-scale projects in the million-dollar range

• Excellent communication and presentation skills

• Strong attention to detail and ability to manage timelines and expectations

• Industry familiarity in one or more of the following areas:

  • Construction

  • Industrial Equipment

  • Machinery

  • Physical Products

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.