Administrative aide

Administrative Aide - EnterpriseWorks

This position requires in-person work on campus.

This position is not eligible for immigration sponsorship.

The University of Illinois Urbana–Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development, and health care. Faculty, staff and students share their knowledge, expertise, and resources with residents in every corner of the state through public service and outreach programs.

The Research Park at the University of Illinois is a leading innovation hub for technology commercialization with a unique environment that cultivates startups and increases capabilities for established companies. The mixed-use composition promotes creative collisions and interdisciplinary collaborations, strengthening the bridge between campus and community. Located on campus, Research Park has more than 120 companies and growing, employing over 2,100 people in high-technology careers. At any given time more than 800 student interns are gaining valuable experiential learning and work experience while making real contributions to internal corporate R&D and product development programs. As home to the University of Illinois at Urbana-Champaign (UIUC), and technology leaders and start-ups alike, the place and time for developing disruptive technology is in Champaign, Illinois:

• Superb education, quality health care, and affordable housing
• World-class arts and entertainment, and vast sporting and recreational opportunities
• Affordable living
• Easy commuting

For a look at why Champaign-Urbana is one of the fastest-growing cities in Illinois, visit YoureWelcomeCU.com

Job Summary

Provides high-level administrative support to the AVC/ED of the Research Park and EnterpriseWorks, as well as the Director of Entrepreneurship (DoE) and Associate Director of Operations (ADO). Oversee administrative functions with professionalism, judgment, and discretion while fostering strong stakeholder relationships. The Research Park/EnterpriseWorks serves 2,000+ individuals, advancing innovation, corporate engagement, and economic development for Illinois.

Duties & Responsibilities

• Executive Support:
  • Responsible for the day-to-day workflow of the AVC/ED, DoE, and ADO with complex calendar management, exercising independent judgement and initiative in determining priorities and deadlines, organizing, and providing appropriate meeting correspondence.
  • Provide primary, high-level administrative support using extensive knowledge of the UIRP and EW to the AVC/ED, DoE, and ADO.
  • Work closely with the AVC/ED and DoE to support the planning, organization, and implementation of department–level strategic priorities and initiatives.
  • Manage a complex workflow for department initiatives, including scheduling activities based on need and importance and setting priorities to ensure efficient coordination of activities.
  • Manage the complex workflows as directed, keeping abreast of all issues so that matters are handled appropriately with discretion and strict confidentiality. Schedule activities based on need and importance. Establish priorities to ensure efficient coordination of activities.
• Office Administration:
  • Act as the initial point of contact for the AVC/ED and DoE providing high levels of customer service. Serve as an integral communication intake point and first point of contact for the department. Provide exceptional telephone and email support with a high degree of tact and technical knowledge.
  • Serve as primary P and T-Card holder with the responsibility of applying appropriate expenses in relation to executive leadership and support. Coordinate travel, reconcile charges, conference registration, and/or process reimbursements in the applicable campus system.
  • Prepare agendas, coordinate catering for meetings with external visitors ranging from government officials to international delegations.
  • Maintain proper office functions, including supplies, furniture, and other resources as necessary.
  • Interpret inquiries and forwards to appropriate responsible parties.
• Organizational Development & Engagement:
  • Establish and maintain effective working relationships in a manner consistent with a workplace of dignity and respect.
  • Foster a culture of diversity and inclusion; support and engage in equal employment opportunity principles, rules, and regulations.
  • Champion positive inter-professional relationships bridging the UIRP’s private/public organization and missions.
  • Perform other related duties or projects as assigned.

Additional Physical Demands

Ability to multi-task and work in a fast-paced environment with continuous interruptions and background noise. Some light lifting is required.

Minimum Qualifications

1. High school graduation or equivalent.

2. Any one or any combination totaling five (5) years (60 months) from the following categories:

A. college course work in business, finance, accounting or a related field:

• 60 semester hours or an Associate's degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
• Master's degree or higher equals four (4) years (48 months)

B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Preferred Qualifications

• Associate degree in Applied Science or related field.
• Experience in office administration or professional support.
• Experience in office administration or professional support.

Knowledge, Skills and Abilities

• Superior written and verbal communication skills.
• Ability to interact comfortably with a wide range of individuals ranging from students to high-ranking government officials.
• Knowledge of University administrative systems including Emburse and iBuy.
• Knowledge of Campus and University policies and procedures.
• Solid command of Microsoft Office suite.
• Ability to troubleshoot office equipment including printers, copiers, portable A/V equipment.

Appointment Information

This is a 100% full-time Civil Service 0058 - Administrative Aide position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $50,000 to $55,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.


For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Thursday, October 30, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, and names/contact information (including phone number and email address) for three professional references. Incomplete applications and applications not submitted through will not be considered. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

Requisition ID : 1033401

Job Category : Professional and Administrative

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