Proposal Intern

Job Description

Job Description

Position: Proposal Intern

Location: Schaumburg, IL

Years of Experience: 0-1 Years

About RTM:

RTM Engineering Consultants is an MEP, Civil and Structural engineering firm that goes beyond the conventional consulting role. We forge deep partnerships with our clients by aligning with the goals, processes and people at each organization. By integrating our expertise, we offer a comprehensive suite of national resources combined with localized relationships, delivering exceptional value to our clients.

At RTM Engineering Consultants, we prioritize the well-being and growth of our team members. Our commitment to professional development is evident through hands-on mentoring, opportunities for advancement, and access to RTM University. With integrated multi-disciplinary studios, you'll collaborate with experts of all levels and various disciplines. We continuously foster a positive team culture through outings that strengthen the bonds of our teams and at RTM, giving and taking are fundamental values. We believe in giving our best, contributing to others, and embracing diversity and equality for progress. Join our dynamic and inclusive team where your well-being, growth, and contributions are valued.

Our Team:

At RTM, we hold a profound appreciation for our workforce. We firmly believe that YOU, our team members, are our most valuable asset and are instrumental in defining our organization. Our dedication lies in delivering experiences that foster your growth and success, whether you are just embarking on your career path or have attained seasoned expertise. Guided by our CORE values of Collaborative Communication, Overall Unity, Respect and Trust, and Excellence in Engineering, we forge a unified team that consistently pursues professional achievement in all endeavors we undertake.

RTM is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental, and vision plans, employee assistance program, disability coverage, life insurance, 401(k) and profit sharing, flexible work schedule, paid time off and training and development courses.

Benefits of Joining RTM:

• Flexible Scheduling
• 401K with Matching
• Hands-on Mentoring & Learning
• Professional Advancement Opportunities
• Integrated Multi-disciplinary Studios.

Role Overview:

The Proposal Intern supports the preparation and coordination of proposal and pursuit-related materials in response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitations. This role provides hands-on experience with proposal development processes, marketing coordination, and business development support within a professional services environment.

Working under the guidance of the marketing and proposal team, the intern assists with organizing proposal materials, supporting content development, tracking deadlines, and maintaining marketing resources. The role emphasizes accuracy, organization, and adherence to established brand standards and processes while developing foundational skills in proposal coordination and marketing systems.

Key Responsibilities:

Proposal & Qualification Development

• Participate in marketing and business development meetings to support team coordination, task tracking, and understanding of proposal workflows.
• Develop familiarity with RTM’s services, market sectors, project experience, and personnel to support proposal content.
• Assist with tracking upcoming RFQs, RFPs, and pursuit opportunities, including coordination of internal team members and deadlines for active pursuits.
• Support the preparation, organization, proofreading, and formatting of proposals, qualifications, and presentation materials in coordination with marketing and technical staff.
• Assist with collecting and organizing technical content, resumes, and project information to support proposal development.
• Help ensure clarity, accuracy, consistency, and adherence to brand standards across proposal materials.
• Conduct basic market, competitor, and content research to support proposal development and assist with tracking proposal schedules and materials across multiple deadlines.
• Support preparation of marketing collateral for conferences, seminars, career fairs, and other events.
• Provide general administrative and operational support to assist proposal and marketing efforts.

Marketing Systems & Data Management

• Assist in ongoing maintenance and organization of the marketing resource library and proposal-related assets.
• Support updates to marketing collateral using internal systems and templates.
• Assist with CRM data entry, updates, and organization.
• Help track proposal activity and support basic win/loss documentation.
• Support ongoing organization and improvement of proposal-related processes and materials.
• Utilize AI-enabled tools under supervision to support content drafting, research, and workflow efficiency.

Qualifications & Core Competencies

• Currently pursuing a Bachelor’s degree in marketing, communications, business, or a related field.
• Strong written and verbal communication skills.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Curiosity and willingness to learn.
• Collaboration and teamwork.

Preferred Skills

• Familiarity with Adobe Creative Suite (InDesign, Illustrator) or similar tools.
• Exposure to CRM platforms or database management.
• Basic understanding of professional services marketing or proposal processes.
• Interest in AI-enabled tools for content drafting, editing, or workflow support.

Estimated Hourly Range: $21-$23/hour

Equal Employment Opportunity:

It is the policy of RTM Engineering Consultants to practice a program of equal employment opportunity, and advancement opportunities are made available to all employees on the basis of individual qualifications without regard to race, religion, color, national origin, disability, age or gender.

Must be authorized to work in the United States.

RTM does not currently accept unsolicited resumes through or from search firms or recruiters.