OFFICE SPECIALIST- UPWARD MOBILITY, Opt. 2- FOIA Appeals and Response Specialist

Job Requisition ID: 50080

Position Title: Office Specialist, Opt. UV

Working Title : FOIA Appeals and Response Specialist
Closing Date: 10/08/2025
​Agency: Illinois State Police
Class Title: OFFICE SPECIALIST - 30080
Skill Option: Keyboarding - Clerical - UMP Certificate
Bilingual Option: None
Salary: Anticipated Starting Salary $4,414 Monthly: Full Range $4,414-$5,926 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As the FOIA Appeals and Response Specialist for the legal division under the Office of the Director, receives and intakes all FOIA Requests for review received from the Illinois Attorney General’s Office (“PAC Appeals”) on behalf of the FOIA Appeals Manager; performs an initial analysis to confirm compliance with current FOIA policies, laws, and procedures; provides the FOIA Appeals Manager with the PAC Appeals, all necessary documentation concerning the FOIA that is the subject of the PAC Appeal, and an initial analysis concerning compliance with current FOIA policies, laws, and procedures; prepares high priority and media FOIA responses at the direction of the FOIA Quality Assurance Manager; provides recommendations to the FOIA Appeals Manager and/or FOIA Quality Assurance Manager concerning FOIA and PAC responses; coordinates submission of the response and all necessary documents to the PAC and/or requester; updating databases, opening and distributing mail, answering phones, keyboarding, filing, photocopying and editing correspondence and reports.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as the FOIA Appeals and Response Specialist performing complex and specialized technical and paraprofessional functions for the Illinois State Police (ISP) Legal Office related to FOIA Appeals.
• Serves as the FOIA Appeals and Response Specialist performing complex and specialized technical and paraprofessional functions for the Illinois State Police (ISP) Legal Office related to high priority and media FOIA responses.
• Provides support to the FOIA Appeals Manager and FOIA Quality Assurance Manager.
• Provides general office management and support services to the Legal Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
• Requires ability to type at a minimum of 30 words per minute.

Preferred Qualifications

• Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
• Prefers two (2) years of experience applying the principals of FOIA.
• Prefers two (2) years of experience providing administrative and/or clerical support in a law enforcement environment.
• Prefers three (3) years of experience writing in a business or professional environment.
• Prefers three (3) years of experience utilizing Microsoft Office products, including but not limited to Access.
• Prefers experience with answering phones and/or email in a business or professional environment.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers ability to follow oral and written instructions.

Conditions of Employment

• Requires the ability to successfully pass background investigation.
• Requires the ability to successfully pass drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

  Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St, Springfield, Illinois, 62703
Agency Contact: [email protected] 
Posting Group:  Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To exercise contractual rights for this position, employees must upload a copy of the UMP grade notice to their application documents prior to submitting their application.

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]