Administrative Assistant
The Administrative Assistant is responsible for high-level administrative support to the President and senior leadership. This includes managing correspondence, calendars, meetings, travel, and key communications, as well as supporting board and leadership functions, coordinating events, and representing the executive office both internally and externally. The role requires discretion, initiative, and the ability to manage multiple high-stakes priorities in a fast-paced environment. Responsibilities: Prepare professional documents including reports, memos, agendas, and presentations. Coordinate logistics for meetings, retreats, and events including catering, A/V, agendas, and travel. Prepare meeting minutes (e.g., Governing Council), track follow-ups, and update SharePoint sites. Serve as liaison for executive meetings and board communications. Interface with internal teams, external stakeholders, and board members. Provide critical background and context to the President ahead of key interactions or decisions. Screen and route inquiries, responding to complaints or issues as appropriate. Office & Department Operations Onboard new admin staff: arrange equipment, access, supplies. Cover for other admin staff when needed. Education & Experience: Associate’s degree or equivalent experience required. Minimum of 5 years of administrative support, preferably supporting executive leadership. Skills & Competencies: Typing speed of 60+ wpm (preferred). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). Strong relationship-building, discretion, and communication skills. Excellent attention to detail, prioritization, and time management abilities. Proven ability to work independently and handle confidential information.
Recommended Jobs
AM/PM Member Services Representative
Benefits: ~401(k) matching ~ Dental insurance ~ Health insurance ~ Opportunity for advancement ~ Vision insurance Job Summary The Member Services Representative will be respon…
Engineering Trainee- Sports Illustrated Chicago Resort
We Put the World on Vacation Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyl…
Administrative Assistant
LaSalle Network has partnered with a well-known company in the Waukegan area . They are seeking a highly organized and detail-oriented Administrative Assistant to join their team. The ideal candida…
AM Team Member
Jamba Juice is hiring Restaurant Team Members for Morning shifts!! Guest satisfaction is at the heart of this position. Team Members are responsible for preparing high quality products and empowere…
Chef/Cook
We’re Hiring – Chefs & Kitchen Prep (Buffet Lunch & Breakfast) What you’ll do: Assist with prep and cooking for buffet-style breakfasts and lunches Support the Head Chef and kitchen team dur…
Sr Procurement Manager, Capital
fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. With nearly $3B in annual retail sales, fairlife’s portfolio …
Warehouse Outbound Clerk 2nd shift
We are currently hiring a Warehouse Outbound Clerk for 2nd shift at our Romeoville, IL distribution center. The pay rate is $20.00/hr plus a $2.00/hr shift differential. The hours for 2nd shift a…
Copywriter, Digital
Get to know Okta Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Pla…
Full Time ObGyn Job Chicago, IL
HEADLINE: CHICAGO, ILLINOIS (This city is located about 30 to 40 minutes to downtown Chicago.) A large, well established and nationally recognized Community Health organization is seeking to recru…
Wealth Management Specialist - NPD
Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management i…