Executive Admin

Position: Executive Assistant
📍 Location: Chicago, IL 60642
⏳ Duration: 12-Month Contract

Job Summary

The Executive Assistant provides high-level administrative and executive support, ensuring efficient daily operations and effective coordination across the organization. This role focuses on optimizing processes, managing executive schedules, and supporting office and business operations while handling sensitive and confidential information with discretion.

Key Responsibilities

• Provide comprehensive administrative and office support to executives and assigned teams.

• Prepare correspondence, reports, presentations, agendas, and meeting minutes using business software applications.

• Screen and direct incoming calls, emails, mail, and visitors.

• Maintain calendars, files, records, and executive schedules.

• Coordinate meetings, conference calls, and travel arrangements.

• Track and manage business expenses.

• Gather, organize, and prepare information for executive meetings, presentations, and reports.

• Edit, proofread, format, and produce documents, including data entry and form completion.

• Manage executive communications and prioritize interactions with internal and external stakeholders.

• Handle confidential business and personnel information with professionalism and discretion.

Requirements & Qualifications

• Strong understanding of organizational processes, including financial and authorization procedures.

• Proven experience managing executive calendars and controlling access to executive schedules.

• Regular interaction with internal and external senior-level executives.

• Bilingual skills preferred.

• Ability to conduct basic research and draft professional correspondence and documents.

• Strong organizational, time management, and communication skills.