Project Coordiantor

Hiring a Project Coordinator/Accounting Specialist Weekly Pay + Benefits + PTO MUST HAVE QUALIFICATIONS: 3+ years of project experience and experience handling invoicing Experience meeting deadlines and managing deliverables MS Office Suite + Excel Job Description We are seeking a detail-oriented Project Coordinator/Accounting Specialist to manage accurate and timely invoicing based on contract milestones, deliverables, or time and materials. The ideal candidate will have a keen eye for detail and the ability to interpret complex contracts and agreements. Responsibilities + Review and interpret customer contracts, agreements, and change orders to extract billing terms, payment schedules, and invoicing requirements. + Verify billing rates, discounts, retention, and other pricing elements outlined in contracts. + Coordinate with legal, sales, project management, and finance teams to resolve ambiguities or discrepancies in contracts and billing data. + Maintain detailed documentation of billing logic, supporting schedules, and customer communications. + Track billing schedules, renewals, and contract modifications to ensure accuracy throughout the contract lifecycle. + Collaborate with the accounts payable team to ensure alignment between customer invoicing, vendor payments, and overall project financials. + Support audits and compliance reviews by providing contract, billing, and payment documentation. + Help maintain and improve billing policies, contract review procedures, and contract-to-invoice processes. + Respond to client inquiries regarding invoices, billing disputes, or payment issues in a professional and timely manner. Essential Skills + Proficiency in invoicing and invoice processing. + Experience with accounts payable and accounts receivable. + Strong experience in billing and payment discrepancies resolution. + Contract review and interpretation skills. + Familiarity with accounting and billing systems like D365. + Proficiency in Microsoft Excel. + Excellent multitasking and communication skills. Additional Skills & Qualifications + Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field. + 2-4 years of experience in billing, contract administration, or accounts payable/receivable, ideally in a project-based or recurring revenue environment. + Proven experience in contract review and interpretation. + High attention to detail, especially regarding numerical accuracy and legal or contractual terms. + Ability to work cross-functionally and manage multiple billing cycles, contracts, and payment processes simultaneously. Work Environment This position is onsite, providing an opportunity to work closely with a dynamic team. The company has experienced significant growth, having doubled in size over the last seven years, creating a vibrant and expanding work environment. Job Type & Location This is a Contract to Hire position based out of New Lenox, IL. Pay and Benefits The pay range for this position is $29.00 - $31.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New Lenox,IL. Application Deadline This position is anticipated to close on Nov 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.