Admin secretary - training

Job Description

Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

The Operations Training Department is responsible for job skills training for employees in the Mechanical and Engineering departments.

Reporting to the Senior Division Director, Operations Learning and Development, the Administrative Secretary plays a key role in keeping our training programs running smoothly and efficiently. This role assists with maintaining employee certification, qualification, and apprentice/student information and records. The Administrative Secretary also assists with the preparation of training materials to required standards. The Administrative Secretary will also assist with updating and monitoring the department’s KPI dashboard to ensure timely and accurate performance reporting. Additional responsibilities include assisting in the preparation of weekly and monthly summary reports, assists with coordinating responses for training material and information requests in a timely and organized manner, and supporting departmental initiatives as needed.

This is a Union position. Starting pay rates may vary based on entry rates in the Collective Bargaining Agreement (CBA).

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Qualified veterans who meet the minimum requirements will receive outreach during the recruitment process in accordance with Federal and State laws, including the Illinois Veterans Preference Act. Meeting the minimum qualifications does not guarantee an interview or job offer. The most qualified candidate will be selected.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

Job Requirements

• High School graduate or GED equivalent.
• Minimum of three (3) years of progressively responsible secretarial and administrative experience.
• Must be able to type 50 wpm and proficiently use Microsoft Office applications is required.
• Must be reliable and experienced in handling a variety of duties interchangeably and confidentially.
• Must have excellent communication and organizational skills and interact effectively with all levels of management, employees, and the public.

Preferences:

• Ability to proficiently create/use Excel spreadsheets and Access databases to generate reports using the data collected.
• Ability to create presentations that include media (e.g., pictures, sound) using Microsoft PowerPoint.

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees’ use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to [email protected].

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.