Human resources human resources representative

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [email protected] or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Job Requisition ID: 51029

Closing Date: 11/05/2025

Agency: Department of Public Health

Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692

Skill Option: None

Office: Human Resources

Division: Personnel

Posting ID: 71-26-0056 / 51029

Posted: 10/22/25 - 11/5/25

Bilingual Option: None

Salary: Anticipated Starting Salary $5,637 /month; Full Range $5,637-$8,026/month

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Bargaining Unit Code: RC062 Technical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual for the Office of Human Resources. In this role, you will be responsible for reviewing transactions for accuracy, completion and compliance with the Personnel Code and Rules, Pay Plan, Collective Bargaining Agreement, and the Comprehensive Employment Plan (CEP), prepare and monitor postings, and assist with the enrollment of new employees.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link:

Essential Functions

• Independently prepares, reviews and processes personnel transactions, such as new employee paperwork, promotions, separations, transfers, etc..
• Prepares and monitors postings to ensure all Interview and Selection guidelines are followed.
• Assists with enrollment of new employees.
• Prepares, maintains and stores a variety of Human Resource records and files.
• Coordinates the design and development of internal databases and electronic tracking systems in order to enhance work products and provide for more efficient services relevant to the Section’s operational needs.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Requirements

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
• Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Specialized Skills

• Requires one (1) year experience within the past three (3) years in personnel transactions e.g., new employee paperwork, promotions, separations, transfers, demotions, increase and decrease salary actions, postings of vacancies under contract, examination requests and performance reports.

Preferred Qualifications

• One (1) year of experience within the past three (3) years in personnel transactions e.g., new employee paperwork, promotions, separations, transfers, demotions, increase and decrease salary actions, postings of vacancies under contract, examination requests and performance reports.
• One (1) year experience preparing and monitoring postings to ensure human resource guidelines are followed.
• One (1) year of experience within the past three (3) years, working with the Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, collective bargaining agreements, the Comprehensive Employment Plan (CEP), and/or other similar federal, state, or departmental policies, processes, and procedures.
• One (1) year of experience within the past three (3) years, working with personnel-related computer systems, such as the Human Resources Information System (HRIS), SAP Human Capital Management system (Success Factors) or similar system, DocuWare, Smartsheet, Microsoft 365 applications such as Microsoft Teams, Excel, Word, Access, Visio, etc..
• One (1) year experience assisting with enrollment of new employees.
• One (1) year experience maintaining human resources records and files.
• One (1) year of professional experience learning and working with the Illinois state government and it processes.
• One (1) year of professional experience soliciting and obtaining information/data from people.
• One (1) year experience participating in interviews.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday- Friday 8:30am to 5:00pm

Work Location: 535 W Jefferson St Springfield, IL 62702-5076

Agency Contact: [email protected]

Posting Group: Leadership & Management

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

[email protected]

[email protected]

Nearest Major Market: Springfield