Part-Time Office Assistant

Job Title: Part-Time Office Assistant

Job Description

The Part-Time Office Assistant supports day-to-day administrative operations, customer communication, and order processing. This role is ideal for someone who is organized, detail-oriented, and comfortable working in a small office setting within a manufacturing and distribution facility.

Responsibilities

• Answer and route incoming phone calls (3-4 per day) and provide customer support as needed.

• Enter and process customer orders into the company system.

• Prepare invoices, shipping documents, and basic reports.

• Maintain office supplies and assist with general office organization.

• Support the sales and operations teams with administrative needs.

• Perform basic data entry, filing, scanning, and document management.

• Assist with scheduling freight pickups or coordinating deliveries.

• Handle email communication with customers and vendors.

• Assist with quality checks in the lab, including documenting viscosity and potency readings.

• Perform other duties as assigned to support daily business operations.

Essential Skills

• Administrative support

• Data entry

• Clerical skills

• Customer service

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• ERP system experience

• Filing and scanning

• Quality check experience

• Strong communication skills

Additional Skills & Qualifications

• Previous office or administrative experience preferred

• Strong attention to detail and accuracy

• Ability to multitask and work independently

• Comfortable working in a small office within manufacturing and lab environments

• Reliable, professional, and organized

Work Environment

The work environment consists of a small office setting with three people, attached to a lab, manufacturing, and shipping area. The position offers flexible scheduling during business hours, requiring 20-25 hours per week.

Job Type & Location

This is a Permanent position based out of Mchenry, IL.

Pay and Benefits

The pay range for this position is $52000.00 - $52000.00/yr.

TBD Will get more details from the client on benefits offered to part time employees

Workplace Type

This is a fully onsite position in Mchenry,IL.

Application Deadline

This position is anticipated to close on Jan 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.