Senior Administrative Assistant

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is the brand name of Deere & Company, an American corporation that manufactures agricultural machinery, heavy equipment, forestry machinery, diesel engines, drivetrains used in heavy equipment, and lawn care equipment.

Job Title: Senior Administrative Assistant

Location: Moline, IL 61265

Duration: 12+ Months

Job Type: Contract

Work Type: Onsite

Visa sponsorship is not available, now or in the near future, for this position.


Job Description:

• Independently performs a full range of administrative support duties of a highly-confidential and highly-challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries.
• Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
• Creates responses to correspondence on behalf of the manager; determines course of action on issues that arise when the manager is unavailable.

May perform some or all of the following:

• guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.

Duties:

• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate.
• Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
• Distributes information as appropriate to department members or internal/external customers.
• May perform analysis of data and resolve discrepancies following prescribed procedures.
• Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
• May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor, on behalf of the supervisor, or for supervisor's signature, and prepares documents for distribution.
• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf

Position Overview:

• The Senior Administrative Assistant will play a critical role in managing and coordinating the administrative tasks for four executives.
• An ideal candidate will have at least five years of demonstrated experience in a similar role, showcasing their capability to handle complex responsibilities efficiently.
• This position demands excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously.

Skill Set Requirements:

• Minimum of 5 years of demonstrated experience in an administrative role with at least some of that time spent supporting senior executives.
• Must have strong critical thinking skills to effectively analyze and solve problems
• Exceptional organizational and multitasking skills.
• Proficient in Microsoft Office Suite and administrative software.
• Strong verbal and written communication skills.
• Professional demeanor with the ability to maintain confidentiality.
• Self-motivated and capable of working independently in a fast-paced environment.

Key responsibilities:

• Provide comprehensive administrative support to four executives, including managing calendars, coordinating meetings, and organizing travel arrangements.
• Develop, prepare, and edit reports, presentations, and correspondence, maintaining attention to detail.
• Act as a liaison between executives and other departments, facilitating seamless communication and collaboration.
• Support executives in the preparation for meetings, including compiling agendas and briefing materials.
• Organize and maintain office systems and procedures to enhance workflow and efficiency.
• Coordinate and handle special projects as assigned by the executives, ensuring timely completion.
• Maintain professional communication with external partners and stakeholders, handling inquiries with discretion.
• Ensure the smooth day-to-day operations of executive activities.

TekWissen Group is an equal opportunity employer supporting workforce diversity .