Office Administrator

Part-Time Administrative / Reception Assistant (Temporary) Location: Chicago, IL Duration: Temporary (Starts June 1st, ends June 5th) Schedule: 8a - 5p

Position Overview We are seeking a professional and reliable Administrative/Reception Assistant to support our office operations on a part-time, temporary basis. This role is a vital "bridge" position starting June 1st that will for the week. You will be the face of our office, ensuring that daily operations run smoothly and that clients receive a warm, professional welcome.

Qualifications & Requirements

• Experience: Previous experience in a reception or administrative support role is preferred.

• Communication: Exceptional verbal and written communication skills.

• Professionalism: Ability to maintain a welcoming environment while handling moderate phone and walk-in traffic.

• Tech Skills: Proficiency in standard office equipment and software (experience with Zoom Phone or similar systems is a plus).

• Screening Requirements: Mandatory Requirement. As this role involves access to secure information and facilities, all candidates must be able to pass a comprehensive background check and complete an official fingerprinting process prior to their start date.

Schedule & Assignment Details

• Start Date: June 1st

• Hours: 8a - 5p

• Assignment Length: This is a temporary assignment that is expected to last 1 week.

salary: $20 - $20.25 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

Key Responsibilities

• Front Desk Reception: Serve as the first point of contact for our office. Greet and assist visitors (typically 15–20 client visits per week) in a friendly and professional manner.

• Phone Management: Answer and direct incoming calls efficiently using our Zoom-based phone system.

• Office Logistics: Manage daily mail distribution, handle outgoing mail, and create UPS shipping labels as needed.

• Facility Coordination: Manage conference room scheduling and ensure meeting spaces are clean and prepared for use.

• Inventory Management: Oversee office supply inventory and coordinate with vendors as necessary to ensure we remain stocked.

• General Support: Assist with ad-hoc administrative tasks to ensure the office remains organized and productive.

SkillsMicrosoft OfficeBusiness OfficeOffice ManagementOffice SupportFront DeskMS OfficeCall CenterLeavesOrientationScheduling AppointmentsMaintaining CalendarsOrganizationPrioritizingWorking IndependentlyAnswering PhonesProblem SolvingWritten Communication
QualificationsYears of experience: 2 yearsExperience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.