Administrative coordinator

Job Requisition ID: 49582

Closing Date: 11/10/2025

Agency: Commission on Equity and Inclusion

Class Title: ADMIN ASSISTANT I - 00501

Skill Option: None

Bilingual Option: None

Salary: Anticipated Starting Salary $5,637 monthly; Full Range $5,637 - $8,026 monthly

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Illinois Commission on Equity and Inclusion (CEI) is seeking to hire an organized, professional, and results oriented individual to serve as the intake specialist for CEI and the Business Enterprise Program. Under general direction of the Chief of Staff, this individual performs functions related to general office support and customer service. Duties will include serving as the frontline receptionist, formulating documents or memoranda, reviewing application material of BEP applicants, and translating functions/procedures for individuals who cannot read or speak English. CEI offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate will be an enthusiastic self-starter excited about joining our new Commission and having the opportunity to collaborate with teammates on strategies to support minority suppliers and vendors grow their businesses. We invite all interested applicants to apply as we are an equal opportunity employer.

Illinois Commission on Equity and Inclusion offers a robust benefit package including:

• Monday-Friday schedule
• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under direction, serves as the primary administrative coordinator for meetings related to issues of minority, women, and persons-with-disabilities owned businesses in State of Illinois contracting and diversity and inclusion in State of Illinois employment.Produces accurate, complete, and timely meeting minutes, in accordance with the Open Meetings Act, Roberts Rules of Order and CEI policies for all public meetings and hearings administered or managed by CEI. After approval, posts the minutes in accordance with the Open Meetings Act.
• Provides scheduling and administrative support for other meetings related to the work of the Commission on Equity and Inclusion, Business Enterprise Program Council, Business Enterprise Program Council Subcommittees, African American Family Commission, Asian American Family Commission, Latino Family Commission, Muslim American Advisory Council and Special Committee.
• Completes special projects related to the work of the Business Enterprise Program Council, Business Enterprise Program Council Subcommittees, the Fair Practices in Contracting Task Force, the African American Employment Plan Advisory Council, the Hispanic Employment Plan Advisory Council, and the Asian-American Employment Plan Advisory Council.
• Provides administrative support to the Commission on Equity and Inclusion management teams, as well as CEI leadership, including but not limited to making travel arrangements, completing travel forms, ordering supplies for the department, scheduling meetings, reserving rooms, printing and organizing program-related materials, assisting with the creation of reports, including those statutorily required, etc.
• Serves as the back-up for BEP’s primary front desk staff person in his/her absence.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• This position prefers one (1) year of professional experience working with the requirements of the Open Meetings Act.
• This position prefers one (1) year of professional experience preparing official meeting minutes.
• This position prefers one (1) year of professional experience with Roberts Rules of Order.

Conditions of Employment

• Requires the applicant to pass a background check.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Overtime is a condition of employment, and applicant may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Commission on Equity and Inclusion (CEI) will assist minorities, women, persons with disabilities, and veterans in building their American dream by providing fair access to job and contracting opportunities with the State. CEI shall help the State enhance its workplace culture so people with diverse backgrounds, experiences, and ideas are respected and valued. CEI will champion all individuals pursuing equitable stakes within the marketplace. We are dedicated to creating an equitable and inclusive space for everyone wanting to do business with the State of Illinois. At CEI, equity and inclusion are integral to what we stand for and who we are. We believe that our businesses and workforce should reflect the vast diversity of communities this great State serves and that diverse voices should be elevated and integrated into our daily work. We embrace diversity of identity, experiences, and thoughts and actively strive for inclusivity.

Work Hours: Monday - Friday 8:30am-5:00pm

Work Location: 115 S Lasalle St, Chicago, Illinois, 60603

Agency Contact: Michael Chan

Email: [email protected]

Posting Group: Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]