Accounting Generalist (Payroll & Accounts Payable)
Schedule: Full-Time | 32 hours per week
Work Hours: Monday–Thursday
Reports To: Accounting Manager
Starting Pay: $25.00 per hour Position Summary
We are seeking a detail-oriented Accounting Generalist with strong experience in payroll and accounts payable . This role supports multiple companies and requires a high level of accuracy, confidentiality, and the ability to meet strict deadlines in a fast-paced environment. Payroll Responsibilities
- Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
- Upload and verify employee expense reimbursements via CSV files, including live check expenses
- Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
- Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
- Review timecards and attendance reports for accuracy and policy compliance
- Prepare and process approved off-cycle payroll payments (manual checks)
- Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
- Process payroll using Paychex Flex and Flight (NACHA file) systems as applicable
- Save and maintain payroll reports and supporting documentation on the shared drive
- Perform final payroll reviews to ensure accuracy prior to processing
- Enter vendor invoices accurately in Microsoft Dynamics GP , verifying vendor details, invoice dates, GL coding, and payment terms
- Match invoices to receiving documentation when required
- Code invoices to the correct accounting period, location, and GL account
- Prepare and process check runs, ACH payments, and employee expense reimbursements
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Maintain W-9 documentation and assist with 1099-NEC year-end reporting
- Communicate professionally with vendors and internal departments regarding payment inquiries
- Monitor and manage the Accounts Payable inbox daily
- Reconcile EFT payments in Chase Bank against AP ledger entries
- Save and organize invoices in SharePoint for proper recordkeeping
- Assist management with special projects and process improvements as needed
- Exceptional attention to detail and accuracy
- Proficiency with Paychex Flex, Paycom, Microsoft Dynamics GP, Excel, and SharePoint
- Working knowledge of ACH processing, NACHA files, and bank reconciliations
- Strong organizational and time-management skills
- Ability to work independently with minimal supervision
- Reliable, accountable, and deadline-driven
- Strong written and verbal communication skills
- Associate’s Degree (A.S.) in Accounting preferred
- Minimum 2+ years of accounting experience , with payroll and AP responsibilities
- Experience processing multi-company payroll strongly preferred
- Health Insurance through BCBS and MOO , available after 90 days of employment, including medical, dental, vision, life insurance, accident, and short-term/long-term disability coverage
- 401(k) Retirement Plan through Paychex Flex PEO , eligible after 1 year of service
- Paid Time Off (PTO):
- 0–1 year: 10 days annually (accrual rate: 0.0385 per hour)
- 1–5 years: 15 days annually (accrual rate: 0.0577 per hour)
- 6+ years: 20 days annually (accrual rate: 0.0770 per hour)
- Paid Holidays: Regular pay for 8 observed holidays per year
Recommended Jobs
Executive Protection Driver
Control Risks is seeking an experienced Executive Protection Driver to support a premier client in Chicago. The successful candidate will provide safe, secure, and discreet transportation for senio…
Collision Repair Technician
Warren’s Collision Center is a family-owned and operated collision repair facility proudly serving the Braidwood community. We are currently seeking a Collision Repair Technician to join our growin…
Customer Operations Coordinator
Customer Operations Coordinator This position is responsible for ensuring that sales processes run smoothly, data is accurate, and communication between departments and G&W Electric reps is timely an…
Store Manager
For Illinois-based roles: Annual pay ranges may fall between $29,120 - $58,656 . You may also be offered a bonus, and other benefits. EEO Statement: Hat World, Inc., Lids Holdings, Inc., dba Li…
Business Development Executive - Government
The Business Development Executive is responsible for increasing new business sales of our syndicated data system products and consulting services to government and trade organizations in the United …
Lead Java Developer (Onsite Chicago 5x/week)
Job Description Come join an exciting team within Global Information Security (GIS). Cyber Security Technology (CST) is responsible for cyber security innovation and architecture, engineering, …
Project Qual Ctrl Specialist
Job Description The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metr…
Manufacturing Project Coordinator
Overview We are seeking a dedicated and detail-oriented Manufacturing Project Coordinator to join our team in Wood Dale, IL. In this role, you will play a crucial part in ensuring the smooth operati…
Director of Nursing
Director of Nursing (DON) – Skilled Nursing & Short-Term Rehab 4-Star Overall | 5-Star Quality Measures | ~100 Beds We are seeking a talented and experienced Director of Nursing to lead a fas…
Android Engineer (Lead) ID48354
AgileEngine is an Inc. 5000 company that creates award-winning software for Fortune 500 brands and trailblazing startups across 17+ industries. We rank among the leaders in areas like application dev…