Administrative Assistant

Job Title: Administrative Assistant

Location: Chicago, IL – Southwest Side

Industry: Non-Profit

Compensation: $40,000 – $43,000 / Annually

Work Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m. (100% On-Site)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a well-established nonprofit organization dedicated to supporting families and children across the Chicago area. This organization fosters a welcoming and mission-driven environment, offering professional growth opportunities and a strong commitment to community service.

Job Description:

The Administrative Assistant will serve as the primary point of contact at the organization’s front desk. This individual will provide administrative support to site leadership and program teams, ensuring smooth day-to-day operations and a positive experience for all visitors, staff, and families.

Key Responsibilities:

• Welcome guests, families, and staff, maintaining a professional and friendly reception area
• Answer and route phone calls and messages appropriately
• Perform data entry, scanning, copying, and mail distribution
• Prepare letters, reports, and correspondence for internal teams
• Maintain organized and confidential files and records
• Coordinate meetings, tours, and events as needed
• Ensure office equipment is functioning and arrange service when required
• Provide general administrative support as assigned

Qualifications:

• High school diploma or equivalent required
• Minimum of 1 year of administrative or office support experience
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Strong communication and multitasking skills
• Professional demeanor with excellent attention to detail
• Bilingual in English and Spanish preferred

Additional Details:

• Direct hire opportunity with immediate start available
• Opportunity for career advancement within the organization

Perks:

• Mission-driven and community-focused work environment
• Supportive, team-oriented culture
• Internal promotion opportunities

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.