Accounts Payable Specialist

Full-time

Description

JOB PURPOSE or JOB SUMMARY:

Under the direction of the Disbursements Manager, the Accounts Payable Specialist performs general accounts payable duties to include recording and setting up for the payment of all invoices, in accordance with company and established accounting policies and procedures.

Contributes to a positive working culture, builds strong relationships, and lives out the values of integrity, collaboration, and accountability.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including posting invoices for payment, payment processing and vendor master maintenance.
• Research information to provide accurate and timely resolutions to internal client and outside vendor issues for multiple locations.
• Inspect paid/unpaid invoices, clear payment inquiries, and void checks to maintain accurate files and records according to company standards.
• Assist with online expense reporting tool, credit card reconciliations, and intercompany postings.
• Maintain the filing system for financial information, records and documents, to ensure easily available information.
• Assist with sorting/opening incoming mail, answering phones, and stuffing/mailing outgoing checks.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

COMPETENCIES:

• Excellent verbal and written communication skills
• Very strong organizational and documentation skills
• High degree of accuracy and attention to detail
• Ability to build and maintain strong relationships with co-workers
• Ability to build and maintain strong relationships across all levels of the organization
• Ability to build and maintain effective relationships and exercise good judgement with vendors
• General accounting knowledge
• Hands on self-starter with a strong desire to promote and implement continuous improvement
• Ability to multi-task in a fast-paced environment and meet tight deadlines

PHYSICAL AND MENTAL DEMANDS:

• While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls.
• The employee is regularly required to stand and walk.
• On occasion the incumbent may be required to stoop, bend or reach above the shoulders.
• The employee must occasionally lift up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORKING ENVIRONMENT:

The position is an office-based position.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

Requirements

• Associates Degree or a wealth of relevant experience
• Prior related work experience 2+ years preferred
• MS Excel, MS Word, MS Outlook, and familiarity with Main Frame Operating Systems
• Ability to post/process high volume of vendor invoices, 100+ daily
• Ability to work independently and as part of a team
• Strong problem-solving skills and work ethics
• Excellent verbal, written, and interpersonal communication skills

Salary Description

$21.00 - $24.00