Executive Assistant

A rapidly scaling technology company redefining digital security infrastructure is hiring an Executive Assistant to support its Finance and Commercial leadership team. This organization is building next-generation file and data systems designed for global impact — and is assembling a team capable of operating at the highest level.

This Executive Assistant role is foundational, not transactional. You will support approximately five senior leaders, ensuring clarity, coordination, and operational excellence in a fast-paced, high-expectation environment. The ideal candidate thrives on managing complexity, anticipating needs, and bringing structure to dynamic executive schedules.

This is a fully in-office position best suited for someone who enjoys being a central operator and trusted partner to leadership.

What You’ll Own

• Provide dedicated administrative and operational support to Finance and Commercial executives
• Manage complex, multi-party calendars and resolve scheduling conflicts proactively
• Serve as the primary intake point for scheduling and administrative requests
• Coordinate meetings end-to-end, including agendas, materials, logistics, and follow-ups
• Prepare and organize executive presentations, briefing documents, and reports
• Arrange business dinners, working sessions, and internal team meetings
• Track action items and ensure timely follow-through
• Maintain organized documentation and communication records
• Anticipate logistical challenges and resolve them before they escalate
• Handle sensitive information with discretion and sound judgment

What We’re Looking For

• 3–5 years in an Executive Assistant or senior administrative role
• Experience supporting multiple executives simultaneously
• Background in fast-paced environments such as tech, finance, or high-growth startups

Skills

• Advanced calendar management and scheduling expertise
• Strong organizational and prioritization abilities
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Strong action-item tracking and follow-up discipline

Traits

• Highly organized, detail-oriented, and dependable
• Calm under pressure and adaptable to shifting priorities
• Proactive, anticipatory, and solutions-driven
• Professional, discreet, and trusted
• Takes pride in keeping leadership aligned and prepared

Why This Role?

• Direct exposure to executive leadership during a critical growth phase
• Opportunity to shape operational structure at scale
• High-impact position in an innovation-driven company
• Collaborative, ambitious, and forward-thinking culture

Compensation: $85,000-$95,000
Benefits: Medical/Dental/Vision

If you’re ready to operate at a high level and help leadership perform at their best every day, we’d love to connect.

Allison Sachnoff
Senior Recruiter
#LI-AS5