Secretary
Provides support, ensuring smooth office operations by managing communications (calls, emails), scheduling (appointments, meetings, travel), organizing files, preparing documents (reports, agendas), handling supplies, greeting visitors, and supporting staff, often serving as the first point of contact and maintaining confidentiality.
Key Responsibilities
- Communication: Answering phones, screening calls, taking messages, handling correspondence (emails, letters).
- Scheduling & Coordination: Managing calendars, booking meetings/appointments, arranging travel, organizing events.
- Document Management: Typing, preparing, collating reports, and other documents; maintaining filing systems (physical & digital).
- Office Operations: Ordering supplies, processing expenses, managing databases, implementing new procedures.
- Visitor & Client Relations: Greeting visitors, acting as receptionist, handling inquiries.
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