Finance manager business / administrative associate

We recommend using the following browsers to complete the application:

Desktop: Google Chrome, Edge with Chromium

Mobile: Google Chrome, Safari

Description

The individual in this position administers and coordinates all financial aspects for the Neuroscience Institute departments of Neurology and Psychiatry. This position functions as part of the administrative team to support departmental business operations.

Examples of Duties

ADMINISTRATION 75%

• Performs financial planning for department units and division academic, research and clinical activities.
• Develops, provides and analyzes complex reports for department administration on a routine basis to monitor and report the financial performance of all department activities.
• Leads and organizes all aspects of the budget planning process for the Department.
• Documents and implements budgeting procedures and guidelines for the Departments of Psychiatry and Neurology, in compliance with the University regulations.
• Documents budget assumptions and oversees maintenance of records from year to year, to include reports containing historical information when requested.
• Assesses departmental and divisional need for new accounts and oversees the processing of all forms necessary to obtain new
• Prepares for the Administrative Director the initial and reappraisal budgets for academic, clinic, university, research, and foundation accounts. Makes recommendations for changes as necessary.
• Monitors budgets to determine whether spending/revenues are occurring as projected, and initiates adjustments when required. Provides justification and supporting data for increased spending as necessary.
• Monitors revenue from clinical practice, administrative, grants, and contracts in accordance with payment terms.
• Creates and communicates new departmental procedures to comply with new fiscal/operational policies mandated by the University. Determines financial and operational impact, and ensures implementation of the new procedures.
• Monitors centralized financial reports and advises where necessary and follows through to resolution, prepares analyses and identifies areas for improvement.
• In conjunction with the Administrative Director, negotiates contracts for the department, including providing financial analysis as necessary.
• Manages hospital contracts to insure timely and accurate billing, receipt of payments of contracts, and coordinates with hospitals or external agencies to resolve payment issues.
• Oversees the reviews of all internal billings charged to Departments for reasonableness, reconciling to central reports as necessary. Investigates and resolves significant variances. Prepares analyses and identifies and recommends areas for improvement.
• Analyzes comparison of account activity to budget on a quarterly basis. Makes recommendations to the Administrative Director and the Chair(s) to correct and/or improve variances.
• Oversees and reviews staff’s clinical analysis of visits, RVU’s, targeted RVU’s, and charge accuracy. Communicates with department chairs and division chiefs relative to their monthly clinical activities.
• Becomes knowledgeable of and actively reviews clinical and business dashboards to provide information as needed for reporting and/or decision making.
• Oversees maintenance of fiscal filing system to include all account transactions, financial reports, correspondence, budget material, and manuals of University policies and procedures related to the fiscal area.
• Oversees or prepares extensive reports required by the University including but not limited to Quarterly External Accounts Receivable, Annual External Accounts Receivable, Annual Internal Account Receivables.
• Prepares or oversees preparation of complex reports required by the Department Administration including but not limited to: Divisional Account Summaries, analyses of various activities, Allotment activity, etc. Provides analysis of reports on a routine basis.
• In conjunction with the Administrative Director, prepares financial analysis and pro-formas for projects such as strategic initiatives, new clinical service, review of current clinical services and as needed.
  
  

SUPERVISION 15%

• Directly supervises business managers, account technicians and other personnel responsible for daily fiscal operations for the department’s units, including purchasing, accounts payable, accounts receivable, inventory management and account management.
• Directly supervise office support staff for the department of Neurology and serve as back up office support staff for all areas of the Neuroscience Institute as needed.
• Assigns tasks to fiscal office staff, sets priorities and monitors all work to ensure accuracy, policy compliance and budget availability.
• Supervises accounting staff responsible for clinical and research financial monitoring. Assigns tasks, sets priorities and monitors all work performed.
• Responsible for hiring, counseling, disciplinary action and/or termination of employees, working directly with Human Resources to insure actions fall within the University guidelines.
• Provides routine and non-routine feedback to employees relative to their individual performance, including end of probationary period and annual performance evaluations.
• May supervise other departmental staff as needed.
  
  

SERVICE 10%

• Attends weekly administrative meetings.
• Attends Monthly Revenue Cycle meetings.
• Attends all fiscally relevant meetings as requested by Administrative Director.
• Services on University, school-wide and Departmental committees, as requested.
• Represent the Neuroscience Institute on behalf of the Administrative Director in a variety of institutional meetings.
  
  

Qualifications

Minimum Qualifications

• Bachelor’s degree in business administration, management, or a field related to the position.
• Minimum of 5 years’ business/finance experience with 2 years in a healthcare setting and/or academic setting and/or Illinois State Government setting or comparable related experience.
  
  

Desirable Qualifications

• Master’s degree in Business or related field.
  
  

If you require assistance, please contact the Office of Human Resources at [email protected] or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at . This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.