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Patient Access Rep 1

Advocate Health Care
Elgin, IL
Major Responsibilities

Responsible for performing all job duties in a way that conforms to our customer service philosopy and consistent with our "AIDET" standards

  • Greet and Acknowledge all patients and family members in a welcoming and prompt manner.
  • Introduce the patient to our services, what they can expect while under our care. Utlize appropriate etiquette in all communications.
  • Provide the patient with information on the likely time spent in the service area (duration) including time in registration and time in clinical service.
  • Explain the nature of our work, why we ask for demographic, socio-economic, and financial information.

Explain how we safeguard their information and use it to provide better care for them.

  • Hand-patients off to the next area with a clear "thank you."

When creating new registrations for walk-in patients, responsible for the identifying insurance coverage, the benefits available, patient out-of-pocket expenses, and collecting co-insurance and co-payments.

  • Collecting appropriate out of pocket expenses in accordance with policy.
  • Uses electronic systems to confirm coverage while patient is present and discussing the findings with the patient.

Follow established department policies to resolve issues related to patient's eligiblity for coverage or issues in in-network status for the patient using Advocate's network.

  • When working uninsured patients, screen for urgent status cases and follow charity processedure.

Refer as appropriate for additional financial counseling.

Engage leaders to resolve questions on urgent versus non-urgent/elective care.

  • When assisting walk-in pateints, screen orders for compliance with policy.

Work with physicians, Care Coordinators, and clinical department leaders to communicate and resolve issues related to order quality and acceptable standards.

Responsible for security authorization and precertification of inpatient and outpatient services.

  • Notify Financial Counseling, physicians, Care Coordinators, and Utlilization Management on cases were patients are found to be uninsured, or where the only insurance is Third Party Liability or Workers Compensation
  • Maintains knowledge of all stand-alone computer software programs to verify eligibility.
  • Identify at risk balances related to Medicare co-days, lifetime reserve days and other Medicare coverage limits and communicate to Financial Counseling, UM and physicians
  • Identify at risk balances relate to Medicaid eligibility rules and communicate to Financial Counseling, UM and physicians
  • Initiates communication to patient when authorization is not obtained and explain the potenital financial impact and the patient responsiblity for unauthorized services
  • Accurately collects and analyzes clinical data in support of prior authorization, and precertification as required by payor guidelines
  • Acquires and maintains current knowledge of all insurance requirements as it relates to patient/hospital responsibility and hospital billing.
  • Stays current of all Federal and State regulations regarding billing.
  • Ensures completion of all established policies and procedures for identification and notification of the Primary Care Physician in the case of HMO coverage plans.
  • Informs Financial counseling, physicians, Care Coordinators and Utilization Management of out of network or noncovered service limitations of managed care/commerical insurance where benefits are at risk

Responsible the pre-registration and registration accuracy.

  • Maintains knowledge of State & Federal regulations governing Medicare, Medicaid and Mental Health registrations.
  • Ensure accurate entry of patient demographic, insurance information in the ADT system with special attention to carrier code assignment, complete benefit, eligiblity record and authorization data
  • Pre-registers and registers patients using established procedures for computer entry for all ancillary and nursing units, keeping current with their specialized needs and preparing necessary documents/records when necessary.
  • During the pre-registration or registration encounter, provide detailed education to the patient the contents of documents and forms requiring patient signature.
  • Manage incoming and outgoing calls in order to complete pre-registrations with patients
  • Generates, assembles and processes all required documents for completion of each registration.

Participates in departmental team building activities and inservices and other miscellaneous duties as assigned by leader.

  • Contributes to the quality initiatives and mission by participating in team projects.
  • Attends all required departmental inservices to stay current of all job changes and responsibilities.
  • Assist leader in special assignments as may be needed to forfill the mission of the department and the organizaiton. Education/Experience Required: High School Diploma with

2 years of experience in either Patient Access or any of the following related experience; general physician office support or billing office, insurance office, hospitality, or call center (any industry)

Intermediate math skills aquired through classroom work or through work experience

Knowledge, Skills & Abilities Required: Typing 25 WPM

Basic understanding of web-based systems, proficiency in data entry

N/A

Physical Requirements And Working Conditions

Ability to prioritize and organize workload

Sophisticated interviewing, communicaiton and negotiation skills

Independent decision making

Ability to work hours that verify based on needs of the organization including evenings, weekends and holidays.

ility to work as a team member

Addendum: In addition to the Accountabilities and Job Activities outlined in Sects.

  • A. –
  • D. of the Position Description for Patient Access Registrar the following accountabilities and job activities are applicable for registrars staffed at offsite imaging centers:
  • Performs additional activities that facilitate patient flow and transition from registration to the clinical testing area including:
  • Performs Computerized Provider Order Entry (CPOE) for exams accurately and completely to transcribe written physician orders. Seeks clarification from technician and physician if needed.
  • Performs light duty cleaning of changing areas as needed.
  • Prints patient’s results CDs when required and distributes finished exam results CD to patient while complying with application HIPAA considerations.
  • Escorts patients to changing areas as needed.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Posted 2026-01-09

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