Administrative Assistant for Clinical Placement

: In collaboration with the Chair of the Department of Nursing and Public Health and the directors of the Undergraduate and Graduate programs, this position works to acquire, plan, contract, monitor and evaluate clinical sites and student placements in the baccalaureate and graduate nursing programs (on-campus and online), and ensures submission of department documentation and clinical agreements and contracts. This position is responsible for ensuring faculty and students are compliant with department and clinical partner requirements. Salary Grade O05 Essential Functions

• Act as liaison between clinical partners' personnel and the Department of Nursing and Public Health
• Collaborate with program directors to determine clinical needs for each semester
• Identify and submit clinical placement requests to clinical agencies to meet deadlines for submittal
• Maintain database with clinical partners' information and site confirmation for each semester
• Establish and execute new (and renew current) clinical site affiliation agreements in collaboration with the Chair, Dean, and Office of Business and Finance for on-campus and online programs
• Coordinate incoming student orientation, set up CPR certification classes, and verify clinical requirements utilizing Complio database
• Ensure faculty and students complete all clinical partners' requirements to start rotations
• Attend clinical partners' annual/semi-annual informational meetings
• Track preceptor receipts for on-campus and online clinical rotations
• Plan annual clinical partners event
• Assist when needed with other departments within the School of Health Sciences
• Assist the Senior Administrative Assistant in the School of Health Sciences as needed
• Assume other responsibilities as designated by the Chair and Dean

Other Duties and Responsibilities

• Perform other duties as assigned
• Demonstrate a strong commitment to continuous improvement
• Support the University's mission, vision, and values

Minimum Qualifications

• Two years' experience in an administrative assistant role
• Excellent communication and organizational skills, and attention to detail
• Collaborative and consultative working style
• Competency in Microsoft Office applications, including Excel, Outlook, and Word

Preferred Qualifications

• Knowledge of My Clinical Exchange and Complio

Working Conditions/Physical Requirements Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects. Work Hours Typically, Monday-Friday and 8:00am-4:30pm, with flexibility as needed by the Chair and Dean Posting Date 07/01/2024 Closing Date Open Until Filled Special Instructions to Applicants Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 20 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest's best values in higher education. Recruiting and retaining a diverse workforce is a critical component of the University's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.