Payroll & HR Specialist

Save lives, from the workplace to anyplace.

The National Safety Council is America’s leading nonprofit safety advocate. We focus on eliminating the leading causes of preventable injuries and deaths. Through leadership, research, education, and advocacy, NSC focuses on areas where most unintentional injuries and deaths occur.

We are currently looking for a Payroll & HR Specialist   to join us in our mission to save lives and prevent injuries.

Position Highlights:

The Payroll & HR Specialist is responsible for the accurate and timely processing of bi-weekly payroll using Paycom, serving as the subject matter expert for all payroll-related matters. This role ensures compliance, accuracy, and confidentiality in payroll operations, including processing earnings and deduction codes, maintaining payroll records, and responding to employee inquiries regarding pay, taxes, and timekeeping. In addition to payroll, this role provides general HR support, manages employee data in the HRIS system, manages all onboarding and offboarding tasks as outlined in our process, and contributes to internal HR communications. This position also supports HR reporting, invoice processing, and cross-functional HR projects as needed.

What You’ll Do:

• General HR Support:
  • Handles employee inquiries and questions. Manages the general HR Mailbox and offers daily support to employees. Maintains confidentiality in sensitive matters.
  • Assists with HR communication.
  • Process all HR invoices and contracts through the AVID system.
  • Develops and creates standard and specialized employee reports as requested.
  • Project Support as needed.
• Payroll Processing:
  • Prepare and process bi-weekly payroll in Paycom
  • Ensure accuracy across reporting and register
  • Process biweekly payroll reports and ad hoc reports as requested
  • Respond to employee inquiries related to pay, payroll deductions, timecard support, and tax-related questions.
  • Maintain the system – set up/adjust earnings and deduction codes as needed.
• HRIS & Data Management:
  • Data management across the HR system and provides employee support as needed.
  • Process HR-related information for bi-weekly payroll, including new hires, terminations, job changes, and position management/setup.
  • Maintains and updates organizational chart.
• Onboarding & Offboarding:
  • Completes all pre-hire and onboarding tasks, such as background checks, paperwork/data entry, and all other administrative tasks related to onboarding for new hires.
  • Facilitates New Hire Orientation
  • Manage all administrative tasks related to offboarding employees, including Exit Interviews

We’re Looking for Someone with:

• Associate degree and at least 2 years of relevant experience.
• In lieu of education, at least 4 years of relevant experience.
• General knowledge of Human Resources functional areas.
• Demonstrated knowledge of payroll, data integrity, reporting, and compliance.
• Excellent organizational skills and attention to detail.
• Must exhibit the highest level of integrity and confidentiality.
• Proven success in a fast-paced and changing environment.
• Excellent communication and project management skills.
• This is a remote positon for the Chicago metro area.
• Salary for this role is $55,000

Reasons You’ll Love it here:
NSC cares about the safety, health, and overall well-being of our employees. We offer competitive benefits, resources, and tools to promote a work-life balance that supports employees during all phases of life. We offer the following:

• At least 20 PTO days accrued 1 st year and 11 paid holidays
• Flexible work arrangements
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 403(b) & Roth 403(b) with employer match up to 6%
• Reimbursable training
• Dress for your day

Our hiring process is designed to give you the opportunity to shine at each step.   It starts with an assessment where you really showcase your drive for the role. From there, candidates selected for the first interview will discuss their skills and how they fit with our team. If you're a match, the second interview takes a deeper dive into your background and how you can contribute to our goals. After that, we'll make our final decision and let you know the outcome. This is our usual process, and we're excited to get to know you along the way!"

NSC is an equal opportunity employer.