Administrative Assistant - M&M Service Company - Carlinville, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Administrative Assistant

REPORTS TO: Controller STATUS: Non-Exempt

PAY RANGE: $18 - $21 / hour

PURPOSE AND SUMMARY STATEMENT

Duties include general clerical, receptionist, and project-based work. Projects a professional company image through in-person and phone interaction. Responsible for a segment of the company’s Accounts Receivable functions.

ESSENTIAL JOB FUNCTIONS

Serves as customer contact for statement questions and reconciles discrepancies.

Maintain paper and electronic files and records.

Handle confidential information in a discreet, professional manner.

Create and modify documents using Microsoft Office.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Support staff in assigned project-based work both in a team-oriented environment and independently.

Utilizes organization, time-management, and problem-solving skills to perform work efficiently and effectively.

OTHER JOB FUNCTIONS

May be required to maintain customer information.

Occasionally may be asked to drive and run local errands as requested.

May be required to cross-train and substitute for other administrative positions.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires an Associate’s Degree in a business-related field, or the equivalent thereof, and prior work experience to demonstrate advanced knowledge of professional communication skills, basic accounting functions and computer systems and programs.

Must have and maintain a valid driver’s license and satisfactory driving record .

Demonstrated essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.