Administrative assistant

Administrative Assistant
Job Number: 25-05325

Progress on your journey to success! ECLARO is currently recruiting for an Administrative Assistant in the Chicago, IL area for one of our clients.

ECLARO’s client is a leading provider of healthcare workforce software and solutions. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview:

• The Administrative Assistant works independently on multiple tasks simultaneously maintaining the highest level of confidentiality.
• The Administrative Assistant must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines.
• Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Client mission, vision and values and acts in accordance with Client policies and procedures.

Responsibilities:

• Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving,
• Prepare and schedule meetings.
• Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.
• Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.
• Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.
• Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.
• Prepares confidential correspondence.
• Prepares reports and other documents.
• Reconcile accounts payable requests.
• Answers administrative phone calls; receives and screens patients and visitor's telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
• Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
• Coordinates conference room reservations.
• Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
• Performs other work-related duties or projects as assigned, such as facility and relocation projects.
• Other Information.

Required Qualifications:

• High School Diploma
• Five years' administrative experience.
• Strong project and time management skills.
• Proactive and resourceful.
• Customer-focused.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office, including Excel, Outlook, PowerPoint, scheduling / calendar software.
• Ability to coordinate and prioritize multiple tasks, projects and schedules.
• Ability to work independently.
• Ability to interact effectively and efficiently with all levels.
• Bachelor's Degree, preferred.

Shift: Day 5x8-Hour (08:00 - 16:30); Job Duration: 16 weeks (with possibility of contract-to-hire)

Pay Rate: $30 / Hour

If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

If interested, you may contact:
Claudine Pamaranglas
[email protected]
(332) 209-4547

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws