Administrative Coordinator

Job Description

Job Description

We are looking for a highly organized Administrative Coordinator to support daily operations in Schaumburg, Illinois. This contract-to-hire opportunity is ideal for someone who thrives in a fast-moving environment, adjusts easily to changing priorities, and enjoys keeping teams aligned and on schedule. The person in this role will manage documentation, coordinate meetings and calendars, and serve as a reliable point of contact for vendors and customers. Strong communication skills, attention to detail, and confidence using business software are essential for success.

Responsibilities:

• Coordinate administrative activities that keep internal teams organized, informed, and prepared to meet daily priorities.

• Manage customer-facing contracts and related documentation with accuracy, timeliness, and proper follow-through.

• Communicate with vendors to track updates, resolve outstanding items, and maintain productive working relationships.

• Scan, file, and organize records so documents remain accessible, current, and compliant with internal standards.

• Arrange meetings and time-sensitive team gatherings promptly, ensuring the right participants are informed and prepared.

• Support calendar management and scheduling needs to help maintain smooth day-to-day operations.

• Respond to inbound calls and direct inquiries professionally while providing timely administrative support.

• Use Microsoft Office and Salesforce to update information, track activities, and assist with operational workflows.

• Previous experience in administrative support, office coordination, or a similar business support role.

• Proficiency with Microsoft Office applications, including Outlook, Word, SharePoint, and Excel.

• Experience handling contracts, business documents, and general records management tasks.

• Ability to manage calendars, coordinate schedules, and respond effectively to shifting priorities.

• Strong communication skills with the ability to interact professionally with customers, vendors, and internal teams.

• Comfortable working in a fast-paced environment where responsibilities may vary from day to day.

• Experience answering inbound calls and providing responsive administrative assistance.