Office assistant administrative support

Job Description

Job Description

Position Overview

We are seeking a versatile and highly organized Office Assistant to anchor our front desk and drive our back-office logistics. The ideal candidate is the "face" of the company, balancing welcoming reception duties, accurate freight and shipping paperwork, and general accounts receivable tasks to keep our day-to-day operations running smoothly.

Key Responsibilities

Reception & Office Administration

· Front Desk Management: Greet visitors, vendors, and delivery drivers with a professional, welcoming demeanor.

· Communications: Answer multi-line phones, screen and route calls, and respond to general inquiries via phone and email.

· General Clerical: Manage office filing systems, sort and distribute mail, and maintain office inventory/supplies.

Freight & Shipping Paperwork

· Logistics & Documentation: Prepare delivery receipts, packing slips, and load tags for outgoing shipments.

· Freight Tracking: Process shipping and receiving paperwork, verify bills of lading (BOLs), and track incoming/outgoing freight status.

· Driver Coordination: Check-in truck drivers, ensure proper labeling of outbound freight, and assist warehouse staff with necessary logistics paperwork.

Accounts Receivable (AR)

· Billing & Invoicing: Process and send out invoices to clients accurately and on time.

· Payment Processing: Record and reconcile incoming payments, checks, and ACH transactions.

· Account Maintenance: Assist with maintaining ledgers, resolving billing discrepancies, and communicating with clients regarding account statuses.

Qualifications & Skills

· High School Diploma or equivalent required; Associate or Bachelor's degree preferred.

· Previous experience in an office, administrative, or logistics environment.

· Familiarity with accounting principles and experience with AR software (e.g., QuickBooks) is a distinct advantage.

· Basic understanding of shipping/freight documentation (Bills of Lading, packing slips).

· Proficient computer skills, including Microsoft Office (Word, Excel, Outlook).

· Superb organizational skills, time management, and the ability to multitask in a fast-paced environment.

· Excellent verbal and written communication skills.

Ron's Staffing Services, Inc. is the leader in providing industrial temporary help. We pride ourselves on taking care of our employees better than anyone in the industry. Because of this, our employees have a great work ethic that they bring to our customers, which is a major reason for our success.

Company Description

Ron's Staffing Services, Inc. is the leader in providing industrial temporary help. We pride ourselves on taking care of our employees better than anyone in the industry. Because of this, our employees have a great work ethic that they bring to our customers, which is a major reason for our success.