Data Entry Specialist

POSITION TITLE: Data Entry Specialist

LOCATION: This is a full-time, on-site position based at our Chicago office located at 770 North LaSalle Street Ste 615, Chicago, IL

PAY RATE: $16.50/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE:

We’re seeking a detail-oriented Data Entry Specialist to join our Production team at PM Legal, a division of Lexitas. In this vital role, you’ll work with legal records, subpoenas, and client documentation—ensuring every piece of data is accurate and processed efficiently. If you thrive in a fast-paced, deadline-driven environment and have an eye for precision, this is the opportunity to make your mark in the legal services industry.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

• Accurately enter legal order data and identify duplicates or missing information
• Interpret legal terminology and transcribe orders correctly
• Ensure orders are complete and compliant with billing protocols
• Manage and update billing rates tied to specific clients
• Track and respond to requests using Microsoft Outlook
• Process legal paperwork for service via fax, mail, courier, or hand-delivery
• Calculate waiver, due, and order dates with precision
• Maintain confidentiality of sensitive medical records in accordance with HIPAA regulations
• Provide administrative support to managers, billing, and expeditor teams

WHAT YOU’LL BRING:

• High school diploma or equivalent
• Strong attention to detail and high typing accuracy (38+ WPM)
• Ability to multitask and work well under pressure
• Strong communication skills—written and verbal
• Familiarity with legal terms, subpoenas, depositions, and affidavits is a plus
• Proficiency in Outlook, Word, Adobe Acrobat, Windows; MR8 experience is a bonus
• Comfortable using standard office equipment (fax, scanner, copier)
• Willingness to work occasional overtime

QUALIFICATIONS:

• Prior data entry experience preferred, especially in legal or records-related environments
• Excellent attendance and punctuality
• Ability to work independently while being a supportive team member
• Positive, solutions-oriented mindset with a commitment to high-quality work

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

No travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.