Procurement Coordinator

Job Description: Procurement Coordinator (2/17/26)

About Us:

Greenwise is a leading provider of landscape design, construction, and maintenance services in the Chicago area. Known for our attention to detail and exceptional customer satisfaction, we are seeking a motivated, quick-thinking Procurement Coordinator to join our team.

Position Type:

Full-Time

Location:

Evanston

Pay Rate:

$25.00 - $30.00 per hour (Commensurate with experience)

Reports To:

Construction Manager

Job Summary:

The Procurement Coordinator is responsible for ensuring the smooth, uninterrupted flow of materials to our construction crews. Working closely with the Construction Manager, you will oversee the end-to-end procurement process, from inventory tracking to vendor coordination. This role requires exceptional organizational skills, proficiency in Excel, and the ability to thrive in a fast-paced environment where priorities can shift daily. Any prior experience with Aspire, the business management platform we are using, would be of great advantage.

Key Responsibilities:

· Material Ordering & Logistics: Order, schedule, and track all landscape and construction materials to ensure they arrive on-site on time. Support field team's organization of incoming materials to minimize disruptions of workflow.

· Sales Coordination: Support sales to find substitutes if necessary.

· Vendor Coordination: Act as the primary point of contact for vendors, scheduling deliveries to the yard or directly to job sites, and coordinating pickups with the field team.

· Inventory Control: Monitor inventory levels, conducting regular counts and restock, and ensuring high-use items are always in stock. Collaborate with the Inventory Control Assistant and field staff to ensure nursery stays organized, and plant quality remains optimal.

· Catalog Management: Maintain and update the company’s sales catalog/pricing database, ensuring all material costs and availability are current.

· Invoice & Purchase Order Management: Generate purchase orders (POs), review and approve vendor invoices, and reconcile them with packing slips to ensure accuracy and cost control.

· Operational Support: Work under the Construction Manager to support daily field operations, resolve material shortages, find alternatives, when necessary, make weekly client call-downs, and ensure utility markings are being done on time.

Required Skills & Qualifications:

· Proficiency in Excel: Strong, practical knowledge of Excel is essential for tracking, reporting, and managing inventory spreadsheets.

· Quick Study: Ability to rapidly learn new materials, vendor products, and internal purchasing software.

· Fast-Paced Environment Experience: Proven ability to multitask, prioritize, and manage multiple projects simultaneously under tight deadlines.

· Industry Knowledge: Knowledge of landscape materials, plants, hardscape products and Chicago's green industry is highly preferred.

· Organizational Skills: Exceptional attention to detail and follow-through to ensure accurate orders.

· Communication: Strong verbal and written communication skills for negotiating with vendors and coordinating with crews.

Benefits:

· Paid Time Off

· Health Insurance

· Dental Insurance

· Vision Insurance

· Life Insurance

· Short Term Disability

· Long Term Disability

· Legal Insurance

· FSA

· 401 (K) with Employer Match

· Employee Assistance Program

· Pet Insurance

To Apply:

Please submit your resume and a brief cover letter outlining your experience with procurement and Excel to [email protected].

Job Type: Full-time

Pay: $52,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Professional development assistance
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• professional work: 5 years (Preferred)

Language:

• English and Spanish? (Preferred)

Work Location: Hybrid remote in Evanston, IL 60202