Accounts Payable Clerk

POSITION SUMMARY:

The Accounts Payable Clerk is responsible for accurately processing and maintaining vendor invoices, payments, and related financial records in support of the community’s accounting operations. This position ensures timely and accurate payment of invoices, adherence to company policies, and proper documentation for all financial transactions.

In addition, this role serves as a backup to the Receptionist, providing courteous and professional assistance to residents, visitors, and staff. The individual will help maintain a welcoming front desk environment, manage phone calls, greet guests, and support general administrative functions as needed.

The ideal candidate is detail-oriented, organized, and customer-service focused, with a commitment to supporting the mission and values of our senior living community.

ESSENTIAL JOB FUNCTIONS:

• The Accounts Payable Clerk will be responsible for invoice processing and data entry into financial software as directed.
• The Accounts Payable Clerk serves as a team player and as a resource person by assisting residents, immediate supervisors, department heads, and co-workers.
• The Accounts Payable Clerk will serve as support staff backup, covering for the Receptionist as needed.
• Performs other duties as assigned.

Requirements

Minimum Education Requirements:

Requires knowledge, skill and mental development equivalent to the completion of four years of high school. Associate’s degree in accounting, finance, or related field preferred.

Experience:

Requires at least one year of general office experience and computer experience in Excel and Word. Proficiency in QuickBooks software preferred.

Other:

• Ability to stand, sit and walk throughout the day.
• Ability to see and hear or use prosthetics adequately so that the tasks of this position can be fully met, to include the use of office supplies and equipment.
• Ability to speak, read, write and understand English.
• Ability to receive and follow directions and make independent decisions.
• Comply with all DeKalb Area Retirement Center rules, policies and procedures.
• Ability to attend meetings and in-service presentations as required.
• Must be in good physical health and demonstrate emotional stability.
• Requires the ability to type accurately at a rate of speed greater than 40 wpm.
• Requires the ability to operate a variety of computer software programs, ie: Word, Excel, or any other program that might be implemented; with minimal instructions for the specific and/or special assignment that must be completed. Including special projects or assignments that require individual design and setup according to specific instructions.
• Must use computer and tutorials to increase knowledge of the computer system and its possibilities.
• Must possess the ability to establish and maintain satisfactory working relationships with co-workers, staff, professionals, residents and the general public.
• Must be able to perform a variety of general clerical functions and have an aptitude for numbers.
• Must be skilled in the use of office equipment such as a calculator, copier, and computer terminal.
• Requires the ability to employ patience and tact dealing with residents, staff, and the general public.
• Must possess the ability to use spare time (time after assigned work is completed) efficiently, by searching out and completing jobs that were not assigned but will benefit the rest of the staff and/or residents.

Salary Description

$18.41 - $24.49