Administrative Assistant

Job Description

Job Description

Qualifications:

• At least 6+ months of office experience in roles such as receptionist, customer service, or administrative assistant.
• Proficiency with Microsoft Office applications and comfort working with technology (tech-savvy).
• Experience with word processing, including editing and formatting documents and reports.
• Ability to perform accurate data entry and manage data tables and spreadsheets.
• Strong administrative skills, including organization, documentation handling, and general office support.
• Clear and professional verbal communication skills for phone support and call routing.
• Strong attention to detail and commitment to quality in document preparation and data validation.
• Ability to work collaboratively in a team-oriented environment to meet deadlines and resolve issues.

Work Environment

This is a fully onsite role due to the handling of physical documentation and reports. Standard working hours are approximately 8:00 AM to 5:00 PM. The position is based in a Grade A office space that is connected to a warehouse, offering a professional office setting with proximity to operational areas. The environment is team-oriented, with a collaborative and supportive management style that encourages communication and problem-solving. Work involves extensive use of computers, Microsoft Office, Adobe Acrobat, and other office equipment to manage, scan, and produce documentation for compliance and reporting.

Responsibilities

• Edit and format various documents, including letters, reports, protocols, spreadsheets, data tables, and PowerPoint presentations, to ensure consistency and professional quality.
• Scan physical documents and convert them into accurate, final electronic versions for storage and distribution.
• Create final documents using electronic letterhead, report covers, and embedded signatures in Adobe Acrobat.
• Collect, scan, and validate incoming project data early in the week to ensure completeness and accuracy.
• Perform data entry, report compilation, and quality checks during mid-to-late week to meet project timelines.
• Collaborate frequently with team members to identify, investigate, and resolve data inconsistencies or gaps.
• Provide administrative support such as call routing, phone support, and general office administration as needed.
• Deliver courteous and responsive customer service to internal and external stakeholders.
• Maintain organized electronic and physical filing of documentation to support compliance and reporting needs.

Job Type & Location

This is a Permanent position based out of Elmhurst, IL.

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Elmhurst,IL.

This position is anticipated to close on Jun 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.