Office Assistant for Residence Halls/On-Campus Apartments

Office Assistant for Residence Halls/On-Campus Apartments

Job no: 521643
Work type: On Campus
Location: Normal, Illinois

Title: Office Assistant for Residence Halls/On-Campus Apartments
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: University Housing Services

Job Summary

Office Assistants in on-campus Residence Halls and Apartments are responsible for assisting their supervisor or area of responsibility with the following tasks:
- Maintaining files in staff offices.
- Make mail runs daily to the area support staff and central office.
- Copying, filing, and sorting paperwork.
- Provide quality customer service to students and guests.
- Perform duties as assigned by supervisor(s).

Additional Information

Student employees are eligible to participate in the University's 403(b) Plan. More information can be found here.

Pay Rate

$15.00/hour

Required Qualifications

Federal Work Study is required for this position.

Work Hours

10 hours per week. Monday - Friday; office hours 8 am - 4:30 pm. Some nights and weekends may be required.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
-Effectively communicate on a daily basis

Proposed Starting Date

Varies - openings in summer and fall semesters

Required Applicant Documents

Resume, Reference List, Work Availability

Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Contact Information for Applicants

David Leef - [email protected]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 04/13/2026 11:05 AM CST
Application Closes: 04/30/2026 11:55 PM CST

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• Office Assistant for Residence Halls/On-Campus Apartments

  Opened04/13/2026

  Closes04/30/2026

  DepartmentUniversity Housing Services

  University Housing Services is looking for ambitious students to assist UHS Professional Staff with various responsibilities and grow professionally. This position requires Federal Work Study. Limited positions available, openings in Summer and Fall 2026 semesters.

Current Opportunities

• Office Assistant for Residence Halls/On-Campus Apartments

  Opened04/13/2026

  Closes04/30/2026

  DepartmentUniversity Housing Services

  University Housing Services is looking for ambitious students to assist UHS Professional Staff with various responsibilities and grow professionally. This position requires Federal Work Study. Limited positions available, openings in Summer and Fall 2026 semesters.

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