Executive Administrative Assistant

UTLX

As a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathaway youll be doing things that matter leading at every level and winning a better way. Were committed to making a positive impact on the world providing you with diverse learning and working opportunities and fostering a culture where everyones empowered to be their best.

POSITION SUMMARY:

The Executive Administrative Assistant provides administrative support in a well-organized and timely manner to the Group President and members of Executive Leadership Team. The individual will perform a variety of tasks related to the executives working life which includes schedule management administrative responsibilities event planning and communication. Responsibilities may include prioritizing emails and phone calls gathering documents to prepare for meetings and coordinating travel arrangements. The individual may be responsible for coordinating on-site visits off-site meetings or conference/video and communicating on behalf of the executive they support. The individual will be exposed to confidential company and individual information so they will need to operate with appropriate professionalism and discretion.

Primary responsibilities and/or essential functions include but are not limited to:

• Providing administrative assistance such as writing and editing e-mails drafting correspondence and preparing communications on the executives behalf.
• Maintaining comprehensive and accurate records related to assigned programs.
• Organizing meetings including scheduling sending reminders and coordinating catering.
• Welcoming visitors and answering phone calls in a polite and professional manner.
• Managing the executives calendar including making appointments and prioritizing the most sensitive matters.
• Preparation and support in creation of reports and presentations.
• Travel arrangements for executive team as well as visitors when required.
• Special projects as required which may include obtaining information solving problems and prioritizing tasks to support the Executive team.

SKILLS/SPECIFICATIONS:

• Productive time and task management skills
• Professional verbal and written communication skills
• Strong organizational skills and ability to productively switch to multiple tasks
• Problem-solving and decision making
• Proactivity and self-direction
• Positive and professional interpersonal skills
• Proficient to expert level knowledge and skills in using Microsoft Office Suite (e.g. Word Excel Outlook Teams etc.)

EDUCATION/EXPERIENCE/QUALIFICATIONS:

• High School Diploma.
• Minimum 3-5 years of previous administrative experience supporting executive level positions (e.g. President Vice President etc.)
• Demonstrated experience with the Microsoft Office suite (e.g. Word Excel Outlook Teams etc.)
• Demonstrated experience in learning and using new and company-specific digital/computer systems.

DISCLAIMER:

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employees normal line of work. Duties and activities may change at any time with or without notice.

Pay Range:

We offer a comprehensive benefits package that may include medical dental vision 401k matching and more!

Following receipt of a conditional offer of employment candidates will be required to complete additional job-related screening processes as permitted or required by applicable law .

We are an equal opportunity employer and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to and please be sure to include the title and the location of the position for which you are applying.