Leave of Absence / LOA Specialist (Temporary) - Hybrid

Welcome to Gallagher – a global leader in insurance, risk management, and consulting services. With a growing team of more than 52,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it’s with our brokerage division, our benefits and HR consulting division, or our corporate team. Experience The Gallagher Way, a culture fueled by shared values and a collective passion for excellence. Join one of our dynamic teams, where you'll play a pivotal role in shaping Gallagher's future and unlocking unparalleled opportunities for both clients and yourself.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

We are seeking a Temp Payroll Associate to join our LOA payroll team. Please note additional position details below:

- This is a temporary position that is approved through the end of the year. There may be an opportunity to be converted into a Gallagher employee.

- This will be on a hybrid work schedule, with office days based out of our Rolling Meadows corporate headquarters. You can expect to be in the office 2 -3 days/week as you learn the role. The office days may change as you become more familiar with the duties.

- Our ideal candidate is someone who is familiar with processing payroll for various LOA arrangements, and preferrably while dealing with a 3rd party payee.

Responsible for ensuring the timely and accurate, delivery and processing bi-weekly payroll activities related to employees on all types of leave of absences (LOA) and Workers Compensation. Generates reports related to leave balances, payroll adjustments, compliance metrics, and payroll activities for management review. Conducts regular audits of payroll and leave records to ensure accuracy and compliance with company policies and legal requirements. Identifying and rectifying discrepancies or errors in LOA payroll processing.

May assist with processing data for bi-weekly payroll processing, which includes ensuring that employee information, employee benefits, 401K contributions, loan changes, salary changes and performance reviews are updated, sets up pay methods, and processes job title and department updates. Maintains payroll LOA records per company policy. Provides timely response to requests or inquiries made by internal and external customers. Acts as functional subject matter expert (SME) as required Leave of Absence payroll processing.

• Processes various payroll actions and maintains payroll records for employees on all types of leaves, including full and intermittent LOAs and Workers Compensation in the US.
• Manages and resolves payroll-related tickets and inquiries from employees, ensuring timely and effective resolution of issues. This includes tracking ticket status, prioritizing urgent requests, and maintaining email communication with employees throughout the resolution process.
• Gathers information and prepares audits and payroll leave/workers compensation reports for both individuals and full cycle reporting
• Maintains and distributes as appropriate, current employee information, policy and procedures manuals and other communications as they relate to Leave of Absences and Workers Compensation.
• Partner with the Benefits LOA Team as needed.
• Perform various payroll related functions as required and deemed necessary by the payroll leadership team.

• Ensure timely and accurate payroll calculations for employees on leave, including reconciling leave records with payroll data and third-party administrators.
• Communicate with employees, managers, and HR regarding leave of absence policies and procedures.

• Partner and collaborate with the Payroll Team as needed

Required:

• College degree or commensurate experience + 0-1 years payroll related experience.
• Minimum of 1 year’s leave of absence related experience.
• Proficient in Microsoft Windows applications and Microsoft Office.
• Advanced Excel skills

Desired

Minimum of 2 years’ experience working with HRMS, preferably Oracle.

Behaviors:

• Detail oriented.
• Excellent Communication skills (both written and verbal)

#LI-MS2

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.