Project Administrator

Project Administrator (Onsite)

Competitive Pay with a Fast-Growing Construction Company

Can start ASAP

Job Description

The Payroll Administrator will support day-to-day payroll, billing, and administrative operations for a busy union construction job site in Manteno, IL. The position is ideal for someone who enjoys a dynamic, field-based environment, is highly detail-oriented, and can balance desk work with on-site coordination and interaction with construction teams.

Responsibilities

• Provide general administrative support to the site Project Manager, Assistant Project Manager, and home office payroll teams.

• Collect and verify daily crew labor hours from time sheets and Time & Material (T&M) tickets to ensure accuracy and completeness.

• Ensure all manpower hours are accurately captured, properly documented, and approved according to company and client requirements.

• Enter, balance, and reconcile payroll hours in the Employee Portal and other timekeeping or payroll systems.

• Compile labor hours and additional billable items, including equipment, consumables, and expenses, into accurate T&M tickets.

• Submit approved T&M tickets to Payroll and Accounts Receivable teams to support timely and accurate invoicing.

• Support payroll and billing accuracy by reconciling hours, documentation, and supporting records on a regular basis.

• Assist with tracking project milestones and progress as needed, ensuring documentation is current and organized.

• Attend client meetings with the site team, take detailed notes, and prepare clear, concise meeting summaries for internal and external stakeholders.

• Participate in job site walks with field teams and clients to better understand project status and on-site needs.

• Help plan and support special projects and events, such as safety lunches and other site-based initiatives.

• Scan, organize, and submit safety and compliance paperwork, ensuring records are complete and readily accessible.

Additional Skills & Qualifications

• Prior experience supporting construction projects or field operations is beneficial.

• Familiarity with union payroll systems such as TRACK and related ERP tools is a strong plus.

• Experience using Excel pivot tables and similar data analysis features is advantageous.

• Strong written and verbal communication skills for interacting with site teams, clients, and home office staff.

• Ability to build positive working relationships and contribute to a collaborative, respectful team culture.

• Interest in working in a growing organization that invests in employee development and long-term opportunities.

Work Environment

This position is based full-time at the Manteno, IL construction job site rather than in a traditional corporate office. You will work from a shared workstation alongside the site team while construction activities are actively underway. The environment can be loud, busy, and highly dynamic, with frequent interaction with construction crews and local union workers. The role involves a mix of desk-based tasks, such as data entry and documentation, and on-site support activities, including participating in job walks and attending meetings.

Job Type & Location

This is a Contract to Hire position based out of Manteno, IL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Manteno,IL.

Application Deadline

This position is anticipated to close on Apr 29, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.