Docket Clerk

Under the direction of the Illinois Supreme Court, the ARDC registers and supports attorneys, produces and delivers innovative education and outreach programs, and provides restorative services. Through thorough investigations of complaints and fair proceedings, we address allegations of attorney misconduct and unauthorized practice of law. We ensure accountability while also advocating for those harmed by misconduct.

Currently, the ARDC is seeking two detail-oriented and dedicated Docket Clerks . The Docket Clerk is responsible for the accurate and timely intake, processing, and distribution of incoming communications, both physical and electronic. This role ensures precise data entry and document management to support the creation and maintenance of investigative case files in accordance with established standards and procedures.

Key Responsibilities

Docketing and Case Management

• Receive, scan, process, and distribute incoming hard copy mail and electronic communications
• Docket new charges and accurately enter case-related data into the electronic case management system in accordance with established standards and procedural guidelines
• Create and maintain electronic investigative files by organizing and profiling incoming complaints and related materials
• Ensure accuracy, completeness, and timeliness of all docket entries

Document Handling and Format Management

• Convert electronic files into accessible, standardized PDF formats, ensuring compliance with digital accessibility standards (e.g., screen reader compatibility, proper heading structure)
• Retrieve documents and case-related information from ARDC's online portal and process or distribute as appropriate
• Apply consistent document naming conventions and profiling practices to support efficient search and retrieval
• Assist in processing and organizing non-standard media (e.g., audio, video, large attachments) to ensure usability and system compatibility

Communication and Support

• Respond promptly and professionally to internal and external inquiries related to incoming communications and docket entries
• Collaborate with staff to ensure accurate routing and handling of case materials
• Maintain confidentiality and handle sensitive information with discretion

Quality and Compliance

• Adhere to established policies, procedures, and data management standards
• Identify and escalate discrepancies or issues related to case intake or document processing
• Support continuous improvement efforts related to docketing and document workflows

Qualifications and Desired Skills

• Associate’s degree in legal studies, paralegal studies, criminal justice or equivalent law firm experience
• A minimum of 2 years of experience as a docket clerk or legal administrative role
• Excellent communication and interpersonal skills, with the ability to interact with diverse groups of people
• Previous experience in a fast-paced environment
• High attention to detail, organization, and time management
• Proficiency in MS Office Suite, Adobe Acrobat Pro, and case management or legal document management systems
• Commitment to ARDC’s mission and values

The ARDC is committed to a culture of diversity and inclusion. We offer a hybrid schedule, a congenial work atmosphere, and an excellent benefits package including, medical, dental, vision, STD/LTD, retirement plan, PTO, tuition reimbursement, parental leave and professional developmental offerings. Salary will be determined based on the candidate’s experience and qualifications, with a targeted salary range of $48,000 to $60,000.*Please submit a cover letter along with your resume*

• The ARDC is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [email protected] to let us know the nature of your request and your contact information.

Pay: $48,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Are you located in the Chicagoland area?
• Are you willing to commit to a hybrid work schedule?

Education:

• Associate (Required)

Experience:

• Docket: 2 years (Required)

Work Location: Hybrid remote in Chicago, IL 60601