Office Manager & Employee Experience

About Buildots:

Buildots is transforming construction management with AI and computer vision.

Our AI-powered SaaS platform automates on-site progress tracking, giving construction teams the tools to plan smarter, improve efficiency, and cut costly delays by up to 50%. The $13 trillion construction industry has seen little disruption in the past 150 years. Until now. Backed by leading VCs and industry pioneers, Buildots enables a new, performance-driven approach.

Deployed on hundreds of projects across North America, Europe and the Middle East, Buildots is already reshaping the future of the world's largest industry, and we're on track for rapid expansion in 2025.

Buildots’ customers include top global contractors, consultants and owners – Intel, JE Dunn, Ledcor and CBRE, to name a few.

About the Role

We’re looking for a proactive, hands-on Office Manager to support our growing North America team and oversee daily operations at our new coworking space in Chicago. This role is all about making things happen — ensuring employees are supported, the office runs smoothly, and team culture thrives. You’ll take ownership of a wide range of tasks, always with a “no task is too big or small” mindset.

Key Responsibilities:

Employee Support & Culture

• Serve as the primary point of contact for general employee support in North America; ensure day-to-day needs and welfare are met.
• Organize and execute employee engagement activities, such as team events, happy hours, seasonal celebrations, and recognition milestones (e.g. birthdays, anniversaries).
• Own end-to-end management of gifts for employees and new hires — including selecting items, sourcing suppliers, ordering, and preparing within budget.

Office Operations

• Oversee the coworking office environment to ensure it is organized, stocked, and running smoothly at all times.
• Manage relationships with coworking space providers and external vendors.

Onboarding & Offboarding

• Handle onboarding logistics for new joiners, including equipment, welcome kits, and introductions.
• Manage offboarding processes and equipment returns for departing employees.

Supplies & Logistics

• Source, order, configure, package and distribute swag, supplies, and equipment for staff and clients.
• Maintain accurate inventory and proactively identify replenishment needs.

Requirements

• Based in Chicago, with the ability to work on-site 4–5 days per week.
• 2–3 years of experience in office management or administration, preferably in a tech or startup environment.
• Demonstrated ability to take ownership of operational tasks — including managing vendors, sourcing supplies, and handling logistics from end to end.
• Experience planning team/office events or employee engagement programs.
• Strong organizational skills with the ability to prioritize, multitask, and keep things moving in a fast-paced environment.
• A proactive, can-do attitude — you take initiative, solve problems independently, and thrive when given autonomy.
• Collaborative and team-oriented, with a strong sense of accountability and ownership.
• Tech-savvy, with the confidence to set up and troubleshoot basic office equipment and assist with onboarding IT needs.
• Comfortable managing budgets and tracking spend for office and team-related needs.
• Excellent communication and interpersonal skills; approachable and comfortable interacting with people at all levels.
• Above all, someone who’s passionate about creating a great vibe — helping build a positive, welcoming, and fun work environment where everyone feels supported.

If you don’t meet every single requirement, we still encourage you to apply. Your unique experiences, skills, and passion may be exactly what we’re looking for.

The base salary for this role ranges from $60,000-$65,000 depending on experience and suitability for the position.

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REQUIREMENTS