Assistant Vice Provost and Registrar

ASSISTANT VICE PROVOST AND REGISTRAR

Spring 2026

Aurora University, in partnership with national search firm Scott Healy & Associates , invitesapplications and nominations for the position of Assistant Vice Provost and Registrar .

TheUniversity seeks a dynamic, innovative, and student-centered leader who is passionate about transforming the Office of the Registrar (OtR)into a strategic, campus-wide engine for student success and institutional effectiveness. This is an exceptional opportunity to join amission-driven institution at a pivotal moment—one defined by growing enrollment, expanding program modalities, and a bold commitment toembracing emerging technology and the AI era in service of modern learners.

This expanded leadership rolereflects Aurora University’s investment in elevating the registrar function as a modern, service-oriented organization that drivesinnovation and continuous improvement while maintaining the operational rigor and compliance excellence that students, faculty, and institutional partners depend upon. The Assistant Vice Provost and Registrar will serve as a strategic partner across the University, ensuring that academic infrastructure, policies, and systems advance institutional priorities and empower every student to thrive.

AURORA UNIVERSITY

Aurora University (AU) is proud to be a“private university with a public purpose”—working at the intersection of need and hope to pioneer sustainable solutions to complex socialproblems. This is what it means to be “an inclusive community dedicated to the transformative power of learning.”

Established in 1893, Aurora University is a four-year, private, nonprofit, accredited institution offering more than 60 undergraduateprograms and a wide variety of master’s and doctoral degrees to over 6,000 students. With a 20:1 student-to-faculty ratio, award-winningfaculty, and an unwavering commitment to access and affordability, AU provides a personalized, high-quality academic experience designed tomeet the needs of diverse learners and future employers.

Distinctions

• AuroraUniversity was named a top 10 college in U.S. News & World Report 2026 Best Colleges for Illinois rankings for the second consecutiveyear.
• The university improved its national distinction as a Top Performer on Social Mobility, leaping 34 places to #22—rankingamong the top 5% of performers nationwide.
• AU is recognized by the United States government as a Hispanic-Serving Institution (HSI)and Minority-Serving Institution (MSI).
• 97% of undergraduate students receive financial aid; 34% identify as first-generationcollege students.
• 75% of students participate in internships, field experiences, student teaching, clinical rotations, orpracticums.
• Students volunteer more than 14,000 hours annually, and over 87% of AU graduates stay in Illinois to live andwork.

Mission

Aurora University’s singular goal isto empower students to achieve lasting personal and professional success. AU does this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, undergraduate and graduate students are encouraged to discover what it takes to build meaningful and purposeful lives.

Vision

Aurora University aspires to be a leading Midwest university recognized for access to an affordable and adaptive high-qualityeducation that is student-centered, teaching-focused, and committed to excellence. AU will maintain its growth and financial strengththrough ongoing development of a hybrid campus that responsibly embraces emerging technology and the AI era, meeting the needs of modernlearners and future employers. Recognizing the essential role of faculty and staff in fulfilling its mission, Aurora University seeks to bean employer of choice.

Values

• Collaboration: Committed tocollaboration across departments, eliminating silos to help students realize their personal and professional aspirations.
• Continuous Learning: Dedicated to helping students and employees achieve their full potential through lifelong support,opportunity, and growth.
• Inclusivity: Defines inclusivity broadly so that all members of the community are welcomeand authentically belong, actively fostering understanding and appreciation of diversity as an institutional strength.
• Integrity: Adheres to the highest standards of honesty, fairness, and ethical conduct in every aspect of institutionalpractice and operation.
• Innovation: Committed to sparking creative solutions that encourage continuousimprovement, adaptation, and evolution in a rapidly changing world.

StrategicPlan

Aurora University’s strategic plan “AUnity: Fulfilling Our Promise” charts a path to 2030that ensures AU will continue to meet its mission of providing affordable, adaptive, high-quality education while meeting the challenges ofmodern learners, future employers, and the evolving higher education marketplace. The plan’s four pillars guide institutional investment anddecision-making:

• Learn and Thrive: Flexible, technology-enabled programs aligned with workforce needs,delivered across online, in-person, and hybrid modalities.
• Strengthen and Expand: Building institutional capacityand infrastructure for sustainable growth.
• Engage and Value: Fostering inclusive excellence and meaningfulemployee and community development.
• Innovate and Resource: Entrepreneurial revenue development and strategicpartnerships that advance the mission.

Leadership

Dr. Susana Rivera-Mills , AU’s first Latina president since its founding, took the helm in 2023 as the 14th presidentof Aurora University. She has developed and implemented a strategic plan emphasizing innovation, inclusivity, and collaboration—designed toempower students, strengthen communities, and position the university as a model for higher education. Her commitment to supportingunderserved and first-generation students drives her efforts to promote inclusivity and meaningful learning outcomes.

Dr. Paaige K. Turner joined Aurora University as Provost and Executive Vice President forAcademic Affairs in 2024, bringing more than two decades of academic leadership experience shaped by her own journey as a first-generationcollege student. Her commitment to equity, collaboration, and excellence drives her efforts to cultivate a vibrant academic community wherefaculty and students alike can thrive. The Assistant Vice Provost and Registrar reports to the Provost and serves as a key member of theacademic leadership team.

THE POSITION

This is aparticularly exciting time to join Aurora University. With a clear strategic vision, strong leadership, and a deep commitment to inclusiveexcellence, the university is expanding its academic programs, investing in faculty and staff development, and strengthening its impact inthe region and beyond. AU offers a collaborative and mission-driven environment where employees are valued, supported, and empowered to makea difference. Aurora University is also at a genuine inflection point in how it thinks about serving students. The institution is activelyinvesting in new ideas, emerging technologies, and innovative approaches to academic infrastructure—not simply to modernize systems, but tofundamentally reimagine what a student-centered, technology-enabled university experience looks like. The Office of the Registrar sits atthe heart of this transformation and our goals for the future.

Position Summary

The Assistant Vice Provost and Registrar provides visionary leadership to advance the Office of the Registrar as amodern, strategic partner in delivering student success and institutional effectiveness. This role requires an agile, collaborative,forward-thinking leader who can align registrar operations with Aurora University’s mission, integrate emerging technologies into systemsand services, and ensure that academic infrastructure evolves to meet the needs of a growing and increasingly diverse studentpopulation.

The Assistant Vice Provost and Registrar will balance daily operational demands with theability to align existing and new resources toward an empowered team, an exceptional student experience, and a registrar function that isrecognized as a campus-wide model of excellence.

Core Competencies

Mission Alignment & Strategic Vision

Champions AuroraUniversity’s mission as an inclusive, teaching-centered institution dedicated to the transformative power of learning. Positions the Officeof the Registrar as an active contributor to the University’s strategic plan, aligning registrar operations, policy, and innovation with the“AUnity” pillars—particularly Learn and Thrive and Strengthen and Expand. Provides strategic direction that advances the University’scommitment to access, affordability, and student success across all populations and modalities.

Agility & Innovation

Demonstrates entrepreneurial thinking and a strong bias towardcontinuous improvement in developing new service models, streamlining processes, and advancing the student experience. Rapidly adapts tochanging institutional priorities, regulatory landscapes, and the evolving needs of modern learners. Approaches challenges with creative problem-solving, calculated risk-taking, and a willingness to challenge the status quo in pursuit of a more efficient, responsive, and student-centered registrar function.

Technology Leadership

Serves as a catalyst for integrating emerging technologies—including AI tools, data analytics platforms, and student informationsystems—across registrar operations to enhance service delivery, accuracy, and efficiency. Champions the proactive use of scheduling andcurriculum management tools, including Coursedog, to build course schedules that anticipate and respond to student demand across online,hybrid, and in-person modalities. Optimizes both physical and virtual service environments to ensure seamless, equitable access for allstudents. Develops business cases for new technology solutions and serves as a forward-thinking functional owner who keeps AU’s academicinfrastructure at the forefront of best practice.

Collaborative Excellence

Works effectively across institutional boundaries with faculty, academic leadership, the Office of Admission,Information Technology Services, Crouse Center for Academic Advising, and student-facing offices to advance shared priorities. Representsthe Office of the Registrar positively with diverse stakeholders—including students, families, employers, and accrediting bodies—as atrusted, service-oriented partner. Builds consensus, fosters transparency, and ensures registrar expertise informs university-wide decisionsabout curriculum, scheduling, policy, and student success.

People & Culture

Leads with empathy, inclusion, and intellectual curiosity—fostering a team culture that values collaboration,accountability, diversity of thought, and shared success. Mentors and develops OtR staff to integrate high-impact, student-centered servicepractices and data-informed decision-making. Promotes belonging and inclusive excellence, ensuring that every student interaction with theOtR reflects Aurora University’s commitment to welcoming and serving all learners.

Integrity &Confidentiality

Serves as the institution’s steward of academic record integrity and student dataprivacy. Handles all information with the highest level of discretion and maintains exemplary ethical standards in every aspect ofinstitutional practice. Models a culture of compliance, accuracy, and trust within the OtR and across the campus community.

Essential Job Functions

Organizational Leadership &Development

• Provide strategic leadership, supervision, and professional development of a high-performing team focusedon service excellence, compliance, and innovation.
• Foster a culture of continuous improvement, accountability, belonging, andprofessional growth within the OtR.
• Represent Aurora University in relevant professional organizations and remain current onemerging trends and best practices in the registrar profession.
• Communicate proactively with the campus community regardingregistrar processes, policies, and services.
• Manage the OtR budget and ensure responsible stewardship of institutionalresources.

Student Records & Registration Operations

• Oversee theaccurate maintenance and integrity of academic records for current and former students.
• Ensure efficient and accessible registration processes that minimize exceptions and reduce administrative friction for students.
• Manage key operational processes including grading, transcripts, enrollment and degree verification, academic standing, honors, and degree conferral.
• Oversee petitions, withdrawals, leaves of absence, and degree exceptions with a focus on consistency and student experience.
• Direct transfer credit evaluation processes and maintain course equivalencies within the Transfer Evaluation System (TES).

Strategic Scheduling & Modality Management

• Lead proactive, data-informed coursescheduling practices that anticipate student demand and optimize the availability of online, hybrid, and in-person course offerings acrossundergraduate and graduate programs.
• Partner with academic leadership to ensure scheduling decisions support student progression,reduce time-to-degree, and align with the University’s hybrid campus vision.
• Leverage scheduling and curriculum management platforms—including Coursedog—to improve efficiency, transparency, and alignment between curriculum governance and course delivery.
• Analyze scheduling patterns and enrollment data to identify gaps, optimize capacity, and improve access for diverse learner populations including working professionals and non-traditional students.

Compliance & RegulatoryOversight

• Ensure compliance with federal, state, and institutional regulations including serving as the University’sFERPA Compliance Officer.
• Provide training and guidance to faculty and staff on FERPA and academic policies.
• Certifyacademic eligibility for student-athletes and support reporting requirements for external agencies.
• Serve as the institutionalcontact for compliance matters including subpoenas and Solomon Amendment requests.
• Develop and maintain the academic calendar andensure alignment with accreditation and regulatory requirements.
• Oversee timely and accurate reporting to external entitiesincluding the National Student Clearinghouse.

Curriculum, Policy & Governance

• Serve as an ex officio member of the University Senate and relevant governance committees.
• Partner with academicleadership to support curriculum development, implementation, and governance processes.
• Provide guidance on academic policyinterpretation and recommend enhancements that support innovation and student success.

DataStewardship & Reporting

• Serve as a key institutional data steward, ensuring the accuracy, integrity, and accessibilityof student and academic data.
• Develop and deliver reports and analyses related to enrollment, retention, and student progression toinform institutional decision-making.
• Partner with campus stakeholders to leverage data in support of strategic initiatives andcontinuous improvement.

Technology & Systems Leadership

• Serve as thefunctional owner of systems supporting student records, registration, scheduling, and curriculum management.
• Identify opportunitiesto enhance systems and processes through technology and develop business cases for new solutions.
• Partner with ITS and vendors toimplement, optimize, and integrate systems that support institutional goals.
• Manage relationships with external vendors andplatforms including Ellucian Colleague, Coursedog, Parchment, CollegeSource, and the National Student Clearinghouse.

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree required.
• Minimum of five (5) years of progressive experience in student services, registrar operations, orstrategic enrollment management in higher education.

Preferred Qualifications

• Master’s degree.
• Five (5) years of progressive experience within a Registrar’s Office.
• Three (3) years in aleadership role with broad administrative responsibility.
• Experience with Ellucian Colleague SaaS strongly preferred.
• Experience with Coursedog or a comparable curriculum and scheduling management platform.
• Experience driving businessrequirements and working with technical teams to implement and integrate new technology and enhance existing tools.
• Experience inan HSI, MSI, or diverse institutional setting.

Required Knowledge, Skills & Abilities

• Strategic Leadership & Collaboration: Ability to partner across the organization to alignadministrative practices with the University’s mission and strategic priorities, serving as a visible and trusted campus leader.
• Academic & Regulatory Expertise: Deep knowledge of academic policies, FERPA compliance, and registrar best practices,with the ability to translate regulatory requirements into clear institutional guidance.
• Data & Systems Acumen: Demonstrated ability to manage complex student information systems and leverage data for decision-making, reporting, and continuousimprovement.
• Technology Vision: Ability to identify, evaluate, and champion emerging tools—including schedulingplatforms such as Coursedog—that advance service delivery and institutional effectiveness.
• Communication & Influence: Ability to communicate complex information clearly and build consensus across diverse stakeholders including faculty, academicleadership, and students.

• Operational Agility: Tolerance for ambiguity in a rapidly changing environment. Ability to balance daily operations with a forward-looking orientation toward innovation, process improvement, and service excellence.

APPLICATION & NOMINATION PROCESS

Allcorrespondence relating to the position of Assistant Vice Provost and Registrar at Aurora University shouldbe directed in confidence to the University’s executive search consultant:

Christopher Healy,President

Scott Healy & Associates

[email protected]

A complete application shouldinclude:

• Cover letter outlining your interest and qualifications for the position.
• Updated curriculum vitae(CV).
• Contact information for three (3) professional references with title, institutional affiliation, email address, and directphone number. (No references will be contacted without written permission from the candidate.)

Applications received by June 12, 2026, will receive priority consideration. The search will remain open until theposition is filled.

Aurora University is an Equal Opportunity Employer.

FAST FACTS

• 60+ Undergraduate Programs
• 20:1 Student-to-FacultyRatio
• 7 Residence Halls
• 25 NCAA Division III Teams
• 70+ StudentClubs & Organizations
• 41% of Undergraduates Are Transfer Students
• 52% of First-YearStudents Eligible for Pell
• 45 Miles From Chicago
• 97% of Undergrads Receive FinancialAid
• 34% Are First-Generation College Students

AURORA,ILLINOIS

In the heart of the scenic Fox River Valley, amidst a tranquil, tree-lined residentialneighborhood, you will find Aurora University. The city of Aurora is just 45 miles from downtown Chicago, home to numerous parks, trails,and the scenic Fox River, which provide ample opportunities for outdoor activities. Living here offers a blend of suburban comfort, culturaldiversity, and convenient access to both urban and natural amenities.

With a population of nearly 200,000, Aurora is the second largest city in Illinois after Chicago. Family friendly, the city’s revitalized downtown offers diverse restaurants, cozy coffee shops, bakeries, and a Victorian tearoom, as well as an Irish pub, tap house, and piano bar. Culturally, residents and visitors enjoy more than 50 public art installations along with the David L. Pierce Art & History Center’s rotating gallery of cultural heritage exhibits.

Outdoor enthusiasts will love the miles of trails, parks, and riverfront activities at RiverEdgePark. Animal lovers will enjoy the zoo at Phillips Park, home to more than 325 acres of parkland, trails, and an aquatic center that hasprovided free delight to young and old for more than 110 years. Aurora also hosts the oldest farmers market in Illinois.

Aurora offers comparatively more affordable housing relative to closer-in Chicago suburbs—an ideal combination ofa congestion-free lifestyle and strong regional connectivity. Offering two commuter rail stops for easy access to Chicago and O’HareInternational Airport, Aurora is situated along the Illinois Technology and Research Corridor. Chicago, just 45 miles east, offersworld-class dining, museums, entertainment, architecture, and professional sports—all within easy reach of Aurora’s welcoming,community-centered setting.