Design Coordinator

Job Title: Design CoordinatorJob Description

As a Design Coordinator, you will play a key role in supporting the Account Management team by processing submittal orders through Netsuite, managing fast track and OEM orders, and assisting with various administrative tasks. Your role will also include generating invoices, running Excel forecast reports, and providing project coordination support.

Responsibilities

• Process submittal orders in Netsuite by generating box folders, queuing projects, and entering billing and shipping information.

• Manage fast track, OEM, key, and house account orders.

• Assist in responding to emails and completing necessary forms, including finance, LEED, project intake, and product order forms.

• Generate invoices for various projects and clients.

• Assist with overflow Account Management responsibilities as needed.

• Run Excel forecast reports to support project planning and execution.

Essential Skills

• Proficiency in Netsuite with at least 1 year of experience.

• At least 1 year of project coordination experience.

• Bachelor's degree in any field, with a preference for design.

Additional Skills & Qualifications

• Experience in the design field is preferred.

• Strong organizational and communication skills.

• Ability to manage multiple tasks and projects simultaneously.

Work Environment

The role is based in a newly renovated Design Experience Center, which serves as a showroom for new and upcoming product lines. The office is located in the same unit as a manufacturing facility in Gilberts, IL, where the estimating and manufacturing team operates. Employees receive 13 holidays and 10 vacation days annually. As part of a company committed to sustainability, you will work with products made of polyethylene terephthalate (PET), containing up to 60% recycled content. The work environment encourages creativity and innovation, with the backing of significant resources from AWI. The position is part of the Account Management group, which focuses on supporting and coordinating projects while maintaining strong client relationships. This opportunity is a 6-month contract, with the potential to extend or become permanent based on performance and business needs.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $24.04 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Dec 24, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.