Accounts Payable Specialist

Job Description

Job Description

The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]

NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly.

Job Description

The desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.

Specific job responsibilities

• Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:
• Enter invoices into the accounts payable system (SAP Concur).
• Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.
• Assist with monitoring the accounts payable email inbox.
• Prepare batch ACH and check runs, as well as wire transfers.
• Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.
• Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.
• Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.
• Communicate with vendors regarding payment status of invoices and other ad-hoc requests.
• Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.
• Review, code, and reconcile monthly corporate credit card transactions.
• Assist with IRS 1099 compliance and reporting.
• Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.
• Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.
• General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.
• Special projects or ad-hoc requests, as required.

Job Requirements:

• Bachelor’s degree in accounting or a related field with at least 2 years of relevant experience.

• Exceptional attention to detail and strong organizational skills.

• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.

• Proficiency in Microsoft Office, particularly Excel and Outlook.

• Familiarity with accounting software systems, including Concur and ADP.

• Strong communication skills, both written and verbal, to interact effectively with vendors and team members.

• Experience processing a high volume of vendor payments and handling related requests.

• Demonstrated ability to work independently and collaboratively, taking ownership of tasks and outcomes.

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