Senior Document Control Coordinator

Job Title: Senior Document Control Coordinator

Location: Cary, Illinois

Type: Contract

Compensation: $23-$28.25

Work Model: Hybrid – onsite and remote

Hours: 40.0

Overview

Leading medical device company looking for an experienced Senior Document Control Coordinator. Ideal candidates should have a Bachelors degree with 3–6+ years of experience in quality systems, regulatory, or compliance roles within a regulated industry. As well as, working knowledge of quality system processes (Change Control, CAPA, Nonconformance, Document Control).

Responsibilities
• Coordinate Change Control, Nonconformance, and CAPA workflows to ensure timely progression, closure, and compliance.
• Monitor record status, identify bottlenecks, and proactively drive actions to meet integration timelines.
• Facilitate cross-functional alignment to ensure completeness, accuracy, and consistency of quality records.
• Ensure downstream impacts (e.g., document updates, training, implementation activities) are identified and tracked.
• Develop and communicate summaries, dashboards, and status updates to stakeholders and leadership.
• Draw conclusions on overall system health and recommend targeted actions.
• Schedule and lead recurring and ad hoc meetings to drive progress, remove barriers, and ensure accountability.
• Identify and escalate risks, delays, or compliance concerns in a timely and structured manner.
• Manage document control activities, including document creation, review, approval, and lifecycle management.
• Serve as SharePoint administrator to maintain document repositories, permissions, and structure.
• Ensure document organization supports accessibility, traceability, and compliance requirements.
• Support migration and harmonization of documents as part of integration activities.

Requirements
• Bachelor’s degree in science, engineering, business, or related discipline preferred.
• 3–6+ years of experience in quality systems, regulatory, or compliance roles within a regulated industry.
• Working knowledge of quality system processes (Change Control, CAPA, Nonconformance, Document Control).
• Strong ability to assess process performance, identify gaps, and drive improvements.
• Proficient in Microsoft Office tools, including Teams, SharePoint, Excel, PowerPoint, and Word.
• Experience using SharePoint as a document management platform (including administration and maintenance).
• Ability to work flexible hours to accommodate German time zones.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.