Office manager - of arts

OFFICE MANAGER

College of Fine & Applied Arts

Job Summary

Responsible for the overall administrative support of all activities under the purview of the Associate Director of Arts Impact Assessment and the Associate Dean for Undergraduate Academic Affairs.

Duties & Responsibilities

FAA research initiatives for the Associate Director of Arts Impact Assessment

• Assist in planning and organizing special projects and programs to include budgeting, logistics, and travel arrangements for presenters.
• Database management support. Coordinate the calendar of the Associate Director of Arts Impact Assessment.
  

FAA Admissions and Recruitment

• Manage large mailings.
• Bag preparation, and contact information management.
• Assist with event programming, including summer programs

FAA International Education

• Manage regular study abroad student communications (application & scholarship reminders).
• Facilitate the processing of student billing, along with coordinated billing with IAGE & TBH.
• Facilitate the selection, notification, and processing of study abroad scholarships.
• Order items and supplies; manage international purchase orders and vendor establishment, process honorariums, and support p-card and t-card reconciliations. Support incoming exchange student and outbound student recruitment efforts, including application processing
  

Administrative

• Provide scheduling and calendar support for multiple Associate Deans
• Provide administrative support to the Associate Deans, alongside the Assistant to the Dean, to support special projects, initiatives, and events in support of the college’s strategic plan and other initiatives as assigned.
• Coordinate logistics of and process business transactions for special events, travel arrangements, and meals.

Office of Undergraduate Affairs

• General support including managing phones and emails, engaging with faculty, staff and student visitors.

Other duties as assigned (Campus trainings, project management, etc...)

Minimum Qualifications

• High school diploma or equivalent.
• Two years (24 months) of work experience comparable to the level of Office Support Specialist.

Knowledge, Skills and Abilities

• Strong communication skills, this includes the ability to interact with a diverse body of staff, students, faculty, parents, and the public in a professional and positive manner.
• Demonstrated ability to work collaboratively with others and assist with the facilitation of various projects.
• Ability to show initiative, attention to detail, and resolve complex problems that arise.
• Knowledge of campus and university offices that support all aspects of student and academic affairs
• Knowledge of the College of Fine + Applied Arts academic structure, degree requirements, and support-related resources.
• Knowledge of UGrad Recs, BANNER, U.Achieve/DARS, TDS/My Study Abroad and other student records databases
• Knowledge of Microsoft Office programs.
• Knowledge of the Family Educational Rights & Privacy ACT (FERPA) and the responsibilities of handling sensitive and/or confidential data.
• Strong organizational and communication skills that accommodate daily interactions with a variety of personalities and management styles.

Appointment Information

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/1/2025. The collective bargaining agreement sets a wage of $24.09/hr (46,975.50).

Sponsorship for work authorization is not available for this position.


For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Monday, November 10 . Apply for this position using the Apply Now button at the top or bottom of this posting and upload the following:

• Resume
• Cover Letter
• Contact information of three references

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

Requisition ID : 1033242

Job Category : Administrative Support

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