Bilingual Program Coordinator

Job Title: Bilingual Program Coordinator

Agency: Catechesis and Evangelization

Reports To: Director of Catechesis and Evangelization & Shared Services Administrative Lead

Position: Full-Time, Non-Exempt, Benefits

JOB SUMMARY

This position will assist/support functional departments and ministries with the daily administrative, project, and transactional tasks.

PRIMARY DUTIES & RESPONSIBILITIES

• Performs administrative tasks for team members to include maintenance of calendar and schedules, travel arrangements, and prepare and submit expense reports.
• Handle incoming calls and emails and respond accordingly.
• Receives and distributes office mail.
• Schedules and organizes meetings.
• Assists with documents and correspondence produce by department/functional area.
• Supports other related, varying needs of assigned departments and staff.
• Creates, maintains, and monitors multiple databases to manage information as needed. Accurate input of all data into various databases is critical.
• Supports the mission, philosophy, objectives and policies of the Catholic Church and the Diocese of Joliet.
• Additional duties and responsibilities as assigned.

OTHER DUTIES AND RESPONSIBILITIES

• Must support the mission, philosophy, objectives and policies of the Catholic Church and the Diocese of Joliet.
• Handle other duties as assigned.
• Manage the BCC reception desk on a rotational basis with other administrative assistants and program coordinators.

QUALIFICATIONS

• Excellent organizational skills and attention to detail.
• Excellent knowledge of office management systems and procedures.
• Excellent written and verbal communication skills.
• Superior ability to identify and solve problems.
• Excellent knowledge of office equipment.
• Proficient computer knowledge with emphasis on Microsoft Office Suite and data input into a variety of databases.
• Knowledge of basic administrative and clerical systems and procedures.
• Minimum of five (5) years solid experience working in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook).
• Notary public registration a plus.
• Bilingual in English and Spanish required.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; Associate degree in office administration or related field preferred. · Minimum of five (5) or more years of administrative assistant experience preferred.
• Proven track record of success supporting computer systems, LAN and WAN environments and network security principles and best practices.
• Experience working in a team oriented and collaborative environment.

SALARY RANGE

• Salary range for this position is $22.00 - $26.00 per hour, depending on experience and qualifications.

BENEFITS

We offer a competitive benefits package that includes:

• Medical, Dental, Vision Insurance, Basic Life and AD & D, Long-Term Disability Insurance, Flexible Spending Accounts, Defined Pension Plan funded by Diocese of Joliet, 403(b) Retirement Plan, Paid Personal Leave Days, and Paid Holidays based on holiday schedule approved for Blanchette Catholic Center.
• Voluntary benefits of Short-Term Disability, Critical Illness, Accident, Hospital Indemnity, and Permanent Life Insurance.

WORKING CONDITIONS

• This is a full-time, benefited, non-exempt position. Normal work schedule Monday through Thursday 8:00 a.m. to 4:30 p.m. and 8:00 a.m. - 1:00 p.m. Friday. Additional time, as necessary.
• General office conditions.

To apply for this outstanding opportunity, please send your resume and cover letter to [email protected]. No phone calls, please. When sending your resume and cover letter, please reference Program Coordinator, Catechesis and Evangelization in the subject line of your email.

Pay: $22.00 - $26.00 per hour

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person