ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 49195
Closing Date: 09/02/2025
​Agency: Department of Military Affairs
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,637 monthly; Full Range $5,637 - $8,026 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview - Administrative Assistant I

The Department of Military Affairs is looking to hire an Administrative Assistant I based at Camp Lincoln in Springfield, Illinois. This position under general direction of the Agency Fiscal Officer, serves as staff assistant; performs highly important, technical administrative functions of a routine and of highly confidential nature; assists in the coordination of programs and special projects. The Department of Military Affairs works with the members of the Illinois Air and Army National Guard. We welcome all interested applicants to apply.

Essential Functions

• Serves as staff assistant to the Agency Fiscal Officer.
• Researches and organizes background materials necessary in responding to management external inquiries.
• Receives and reviews various utility bills and pest/waste management bills for accuracy and conformation to policy.
• Serves as personnel liaison between the Agency Fiscal Officer and the Personnel Office on personnel related matters.
• Coordinates requests for new furniture, telephones, office supplies with appropriate personnel.
• In conjunction with and/or in the absence of the Fiscal Officer, analyzes, disseminates, tracks and follow-up on correspondence, policy notices and verbal requests pertaining to policy/program issues from the public, other agencies and other divisions/sections.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, with courses in public administration and accounting.
• Requires one year of professional experience in accounting.

Preferred Qualifications

• Prefer knowledge of office procedures and programs.
• Prefer knowledge of computer software to include Microsoft Office.

Employment Conditions

• Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.
• Position is primary sedentary; however, may require being on feet for long periods of time.
• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.

Work Hours: 8am - 4pm. Can vary based on mission requirements.
Work Location: 1301 N Macarthur Blvd, Springfield, Illinois, 62702
Agency Contact: Megan Layendecker
Email: [email protected]
Phone #: 217-761-3808
Posting Group: Public Safety; Office & Administrative Support

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign into the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
• State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
• Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

*NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.

Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position.