Project administrator

Job Description

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.

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Qualified veterans who meet the minimum requirements will receive outreach during the recruitment process in accordance with Federal and State laws, including the Illinois Veterans Preference Act. Meeting the minimum qualifications does not guarantee an interview or job offer. The most qualified candidate will be selected.

Financial Affairs is headed by the Chief Financial Officer and divided into four groups: Treasury; Accounting, Budget and Management Analysis and Business Efficiency & Process Improvement. The core mission of these groups is to provide accurate financial information so that Metra can run its business efficiently. Together these departments employ approximately 100 people.

Reporting directly to the Department Head, Grant Administration, the Project Administrator III will manage capital project implementation processes including project setup, tracking, reporting and closeout. Review capital project implementation to ensure compliance with project scope, schedule and budget constraints, and ensure that all funding and regulatory agency requirements are followed and documented. Certify capital procurement actions such as purchase requisitions, invoices and contract changes for approval. Manage periodic reporting to funding agencies and create ad hoc funding agency reports. Prepares and updates monthly project status documents/reports. Chair monthly interdepartmental project status review meetings. Perform other related duties as needed to meet the ongoing needs of the organization.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

Job Requirements

• Must have Bachelor's degree in Business, Accounting, Economics, or related discipline OR in lieu of degree, must have any combination of education and experience in capital grant administration that equals four (4) years.
• Must have two (2 years of work experience in grant or project management or budgeting/accounting.
• Working knowledge of federal, state and local governmental agency regulations, guidelines, and requirements related to grant administration.
• Must have knowledge using financial systems for cost control and monitoring.
• Able to multi-task, set priorities and meet strict deadlines.
• Proficient in Microsoft Office Suite, specifically Word and Excel.
• Excellent and effective verbal and written communication skills.

Preferences

Knowledge of FTA Circular 5010.1D, Grants Management requirements preferred.

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees’ use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to [email protected].

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.