Assistant Registrar for Degree Conferral & Graduation Operations

Position Title

Assistant Registrar for Degree Conferral & Graduation Operations

Category

Administrative

Position Number

Posting Number

S0001355

Location

Hybrid - Chicago

Open Date

03/26/2026

Close Date

Open Until Filled?

Yes

Job Type

Full-Time

Working Hours

Position Summary

The Assistant Registrar for Degree Conferral and Graduation Operations manages and optimizes the full degree-conferral lifecycle, including graduation application processing, degree clearance, diploma production and commencement coordination in conjunction with the Office of Conference Services. The role ensures efficient workflows, high data integrity, and proactive monitoring of system updates and upgrades that impact conferral activities.


The position collaborates with academic departments, IT partners, and Registrar leadership to maintain accurate academic records, ensure timely and compliant reporting to the National Student Clearinghouse, and streamline communication so that only eligible students receive graduation-related information.


This description is intended to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities and qualifications assigned to the position.



This is a full-time, hybrid position located at the Chicago Campus.

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link:



The salary for this position is $54,000



Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or [email protected].


Do not contact this email address for inquiries about your job application; if you have questions, you may email [email protected] .

Knowledge, Skills and Abilities Required

• Bachelor’s degree in a related field.
• Three years of progressively responsible experience in higher education or a related setting.
• Strong understanding of student information systems and related workflows, including Banner and document management platforms.
• Ability to evaluate the impact of system updates and upgrades on graduation and degree-conferral processes.
• Analytical skills to diagnose data discrepancies and develop effective solutions.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities within deadlines.
• Strong communication and collaboration skills with the ability to build constructive relationships across the university.
• Commitment to service excellence and continuous improvement.
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook).

Years of Experience Required

3

Required Education

Bachelor's Degree

Certification/Licensure Required

Minimum Qualifications

Please refer to the Knowledge, Skills, and Abilities required.

Preferred Qualifications

• Experience with Ellucian Banner and Banner Document Management.
• Experience with degree audit, conferral, and National Student Clearinghouse reporting.
• Experience coordinating large events such as commencement or convocation.

Equipment Operated

Standard office equipment (desktop computer, phone, copier).

Working Conditions

Work is performed in a standard office environment.
Job is largely sedentary with frequent use of a computer and typical office equipment.
Occasional movement between buildings and light lifting up to 10 pounds may be required.

Priority Application Instructions

Departmental Contact Information