Executive Secretary

Job Title: Executive Secretary

Location: Chicago, IL.

Employment: Contract (6 months)

Industry: Banking

Compensation: $29.00/hr.

Schedule: 40 hours/week -1 st shift.

About the Opportunity:

• Perform high-level administrative and project-oriented assignments for executive management
• Relieve executives of day-to-day operational tasks
• Ensure smooth functioning of departmental activities

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries
• People-first environment that encourages employees to bring their authentic selves to work
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

• This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

• Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to executive management; Administer programs, projects, and assignments specific to department.
• Prepare correspondence, reports, and data tables of an advanced nature; Compose memos and other types of correspondence for executive management.
• Perform project-oriented assignments for executive to include researching data, compiling information, and prepare formal results on results and recommendations.
• Maintain executives' business calendar and uses discretion to screen requests for meetings and appointments; Reschedule meetings and appointments to meet special contingencies; Coordinate all travel arrangements and prepare business itineraries.
• Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc.
• Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner.
• Serve as liaison between executive management and Bank personnel, respond to questions or issues on organizational and departmental matters; Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department.
• Incumbent works under general supervision and must exercise extensive discretion and judgment.
• Incumbent must maintain confidentiality.
• Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department.
• Contacts are generally both internal and external.

Job Requirements

What You'll Bring:

• Bachelors Degree
• Minimum of 5+ years of experience in time management and multitasking, supporting multiple EVPs across different time zones.
• Minimum of 5+ years of experience in in Microsoft Office Suite with strong experience in PowerPoint, Excel, and Visio

What Sets You Apart:

• Demonstrated ability to thrive in a fast‑paced work environment
• Excellent word processing skills.
• Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs.
• Strong administrative/project ability.
• Ability to use independent judgment, discretion and maintain confidentiality on Bank matters.
• Detail oriented.
• Ability to communicate effectively and professionally with all levels of personnel.
• Strong knowledge of Bank's organization, policies and procedures.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.